Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.
The Business Services Specialist reports to the Director of Finance and Business Affairs and is responsible for the day-to-day business transactions of the President's Office, which includes the President and staff, the Executive Director of Government Relations and staff, the Grove (the President's official residence), and Business and Management Systems. This position
Prepares and processes transactions pertaining to purchasing and processing invoices, travel reimbursements, payroll, leave reporting, telecommunications, facilities, fixed assets, records management, and risk management.
Ensures compliance with university and state policies and procedures.
Performs monthly reconciliations for state and foundation funds.
Maintains fiscal, fixed asset, and personnel records in electronic and/or paper form, as required.
Acts as primary liaison for many departments including Controller, Procurement, Human Resources, Payroll, Leave Reporting, CNS, Fixed Assets, Facilities, Records Management, and Risk Management.
Develops internal procedures.
Bookkeeping/Accounting experience in a professional or university office environment.
Proficiency with computer functions such as word processing, data entry and spreadsheets.
Experience with software such as Microsoft Office.
Strong organizational skills with strict attention to detail.
Ability to work independently and collaboratively with a team.
Excellent communication and interpersonal skills, and ability to work under pressure and to maintain a pleasant demeanor, exercise good judgment and present a professional image in all situations.
Ability to work with confidential matters, treating all business of the President's Office as confidential.
Ability to handle multiple tasks simultaneously and to be flexible when the situation demands shifting priorities.
Knowledge of university, state, and foundation fiscal practices, policies and systems.
Capacity to learn new programs.
Significant experience using the Banner finance and HR systems and reporting tools.
Experience with travel arrangements and reimbursements.
Experience using HokieMart.
Experience submitting requests for payments to the Virginia Tech Foundation, Inc.
Experience with databases such as SharePoint, PeopleAdmin, TimeClock, E-Verify, Travel Expense Management System, Cash Net, COLA, and HokieServ.
Employee Category: Staff (Salary)
Appointment Type: Regular
Percent Employment: Full-time
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.
For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.
Virginia Tech takes a hands-on, engaging approach to education, preparing scholars to be leaders in their fields and communities. As the commonwealth's most comprehensive university and its leading research institution, Virginia Tech offers 240 undergraduate and graduate degree programs to more than 31,000 students and manages a research portfolio of more than $513 million. The university fulfil...ls its land-grant mission of transforming knowledge to practice through technological leadership and by fueling economic growth and job creation locally, regionally, and across Virginia.
Through a combination of its three missions of learning, discovery, and engagement, Virginia Tech continually strives to accomplish the charge of its motto Ut Prosim (That I May Serve).