The Seton Hall-Hackensack Meridian School of Medicine (SOM) is committed to academic excellence and diversity within its faculty, staff, and student body. The SOM is seeking an Associate Dean of Faculty who will be responsible for providing broad administrative support and office coordination to the Faculty of the SOM and will serve as the first point of contact for inquiries from faculty. Duties will be of a sensitive and confidential nature and will require the ability to communicate in a highly professional manner with faculty, university leadership, and external contacts. The individual will provide support related to the implementation of strategic and operational priorities, to include: support of the SOM’s Vision and Mission; newly developed and existing policies and procedures; curriculum support as it relates to faculty affairs, in coordination with the Associate Dean of Medical Education; faculty on-boarding, appointments, evaluations, committees, and events; detailed tracking of faculty-related data and applicable data analysis; and regular monitoring of institutional and federal regulation compliance matters.
Duties and Responsibilities:
Conceptual and developmental - In collaboration with the SOM and Seton Hall University (SHU) leadership:
Provide leadership, vision, and oversight for programs aimed at enhancing open and mission driven faculty recruitment, satisfaction, retention, and mission-aligned growth within the school
Develop, implement, and assess faculty development programs across all missions and departments in the school
Support faculty to develop to their fullest potential while meeting institutional mission goals for faculty and national accreditation requirements
Advise faculty and medical school and department leadership on SHU and Hackensack Meridian Health policies relating to faculty.
Ensure that these processes add value and are structured efficiently
Assure that the Faculty Guide and Faculty Bylaws are updated as necessary and adhered to
Oversee faculty recruitment, retention, appointment, evaluation, and promotion, merit, sabbatical, professional development, leave, and awards and recognition activities
Provide oversight and further development of strategic plans and goals
Promote innovation including
Develop policies highlighting a new emphasis on interdisciplinary and "team" teaching and research
Develop and implement faculty training in support of the goals of the Human DImension
Develop policies that give a broader definition of scholarship that includes contributions through non-traditional media, as well as entrepreneurial advances and engagement.
Oversee and direct the Office of Faculty and Assistant Dean of Faculty, Resident, and Student Development as well as other staff of the Office of Faculty
Manage the appointment process for all faculty, including assurance of the appropriate level of appointment
Participate in budget development and management
Oversee chair and departmental reviews
In collaboration with Department Chairs and Directors, manage/balance faculty workloads, faculty development, clinical and academic workloads
Manage the promotions process
Oversee faculty annual appraisals
Oversee special reviews
Organize chair and other senior administrator searches and other high-level committees
Manage faculty governance processes
Provide guidance to the Faculty Assembly and standing committees/members
Assist, as appropriate and set forth in the Faculty Guide, in faculty grievance issues
Facilitate access to training and compliance requirements
Administer conflict of interest, disclosure, and review policies
Develop and author correspondence for the Dean regarding policies, procedures, offers, appointments, etc.
Maintain and disseminate the Faculty Guide, Faculty Bylaws, and faculty-related section of the SOM website (e.g. updates, etc.)
Draft faculty appointment letters, and manage related communications as appropriate
Draft job postings and posting-related advertisement
Onboarding and Compliance
Assist in the logistics of populating faculty/chair search committees, as set forth in the Faculty Guide
Manage applicant files and applicant screening processes
Lead Faculty Orientation
Maintain faculty database, and assure that its information is accurate and complete
Monitor faculty satisfaction, workload, and mission-alignment
Regularly monitor HMH/SHU and federal regulation compliance matters (e.g. COI, IRB, etc.)
Possess an MD and/or PhD degree or equivalent terminal degree,
Extensive experience developing and mentoring medical school faculty, (minimum 10 years’ experience)
Demonstrated success developing and assessing complex medical school programs with attention to positive outcomes
An understanding of trends in medical education, research, continuing professional development, and faculty development
Experience interacting with medical school, university, and health care administrators at the highest level in complex organizations
National reputation in faculty development and/or education practice and theory
Ability to build and engage in a clinical, research, or education program in area of specialty
Demonstrated leadership skills, problem-solving capabilities, collaborative and participative team building skills, effective and respectful interpersonal communication and a commitment to quality and service.
Exceptional oral and written communication skills, and have proven ability to work with diverse teams of inter-professional learners, staff, and faculty.
Understanding of accreditation requirements for medical schools, with expertise in LCME, GME and/or CME level accreditation requirements
General office environment
Special Instructions to Applicants:
The person in this position is required to perform his or her duties at all Seton Hall University locations and facilities, as assigned.
Seton Hall University is a major Catholic university. In a diverse and collaborative environment it focuses on academic and ethical development. Seton Hall students are prepared to be leaders in their professional and community lives in a global society and are challenged by outstanding faculty, an evolving technologically advanced setting and values-centered curricula.