A newly created organizational structure has been created within FAS to house the cross-campus PhD programs of Chemical Biology, Systems Biology, and Biophysics. This new team will be led by the Graduate Program Director who reports jointly to the Program Faculty Directors and to the Administrative Dean of Science. This position is the principal financial contact for all internal and external constituencies of the Chemical Biology, Systems Biology, and Biophysics, PhD programs. This position will interact with faculty, staff and students from across the university including both in FAS and HMS.
The Financial Associate II is responsible for:
Performs multiple diverse and complex sponsored research administration responsibilities for the group. Performs complex analyses and audit function to assure accuracy and compliance with internal and external regulations. Works independently and uses a high degree of discretion in interpreting and implementing policies and procedures Updates supervisor on status of projects as required.
Manage the NIH T32 training grants for all 3 programs. Process annual termination and appointments. Complete the annual progress report sent to the NIH. Keep up to date on NIH procedures and any changes. Review all grant expenditures to ensure compliance with NIH. Prepare a monthly accounting update on all expenses to the grant including future projections.
Prepares complex grant reports on an ad hoc basis. Provides daily/monthly monitoring and analyses of grants Principal Investigator to ensure expenses are paid according to contract and government regulations within budget limit and timelines.
Work with students to help prepare and ultimately submit NIH F31 fellowship applications. Post-award responsibilities include managing funds and sending annual reports to the NIH. Financial Management
Communicate with constituents across the University including HMS, Harvard hospitals, and the Broad Institute. Gather student expense coding from PIs in advance of the fiscal year start date. Submit student tuition and stipend coding to university.
Prepares budgets for each graduate program, working with core and sponsored research funds typically relying on programmatic expertise to independently develop and oversee accounts, monitor balances and reconcile accounts.
Accounts; interpret and administer appropriate university and sponsored research fiscal policies.
Reviews and produces financial data providing research and data analysis to present for use in planning and decision making.
Serves as principal source of information on complex University and sponsored fiscal policies and procedures. Interprets guidelines and polices, and advises faculty, staff and/or students on existing options or alternatives and effectively recommending courses of action.
Reviews and creates financial data providing research and data analysis. Present to manager for use in planning and decision making.
Serve as a point of contact for students and faculty. Keep up to date on program procedures to be a backup for program coordinators. Answer student and faculty inquiries about financial and programmatic questions.
Attend and support program coordinators in events such as Orientation, Admissions Interview Days, and program retreat. Escort prospective students to interviews on campus interview days. Help setup program meals/social events like the orientation student BBQ, program welcome dinner, retreat and student seminars.
Invoice outside institutions (ex. Harvard affiliated hospitals) for student expenses.
Will oversee and process all payments including vendors invoices, individual reimbursements, and other accounts payable and receivables, and researches discrepancies as required.
When applying for this position, please submit your resume and cover letter in our preferred format as one combined document (resume followed by cover letter).
All formal written offers will be made by FAS Human Resources.
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
Associate's degree in Accounting
5+ years of related experience required, with at least 2 of those years of experience in finance, grants management, or experience working in an academic environment. Education beyond an Associate's degree may count towards experience.
Computer proficiency in spreadsheet and database software required.
Bachelor's degree strongly preferred
Familiarity with NIH Training Grants preferred
Strong written and oral communication skills required.
Ability to work independently with minimal supervision.
Ability to handle complex and confidential information with discretion.
Desire and aptitude to learn complex data query tools
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.