Advertised Summary Job Description: Reporting to the Controller, the Associate Vice President, Research Policy & Indirect Cost (AVP, RPIC) oversees the following research financial activities for the University: indirect cost models & rate proposal; cost reporting; Uniform Guidance reporting; audit support; recharge centers; subrecipient monitoring; space monitoring; effort reporting. The AVP is a senior advisor & key member of the Controller's leadership team, & is responsible for strategically leading a team of 5 to support the needs of the University in the areas of RPIC.
Responsible for the development & monitoring of indirect cost models; develops work plans for the periodic indirect cost proposal; executes the indirect cost proposal, including coordinating with other University units & external consultants, where applicable; updates the Controller on work plan progress & continually seeks ways to improve the rate proposal process; responsible for developing other governmental recovery rates including fringe, graduate research assistant tuition rates, administrative fees, & other rates charged to sponsored projects; serve as key liaison & lead rate negotiator with relevant government agencies.
Uniform Guidance & Audit Support
Responsible for preparing the annual Schedule of Expenditures of Federal Awards (SEFA) & related data collection form for the annual audit required under the Office of Management & Budget's Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal Awards (Uniform Guidance); resolves issues arising from the audit; seeks out & leads process improvement initiatives related to the annual report filing; supports audits of sponsored programs, including data collection, research, formulation of responses, & development of any necessary corrective action plans.
Oversees the annual re-certification of service centers & recharge centers used to control allowable charges on services or products used principally within the University community; works with the appropriate department to review & approve requests for new service centers, ensures research activities that involve a service/recharge center are compliant with University policy and Uniform Guidance.
Oversees the maintenance of the subrecipient financial database & review of all Subrecipient Certification & Financial Status Questionnaires & supporting documentation; coordinates with Sponsored Projects Administration to perform risk assessments for new subrecipients.
Oversees & maintains the University's space survey for purposes of indirect cost rate development, provides training to departmental representatives who perform the space survey; reviews the adequacy of the University's space functionalization data (the basis for allocating building & equipment depreciation & overhead & maintenance costs to research). Coordinates the detail review of the space survey with School & department leadership.
Oversees compliance with effort reporting requirements University-wide, which includes updating policy & training materials, delivering training to effort coordinators across the University, managing the relationship with the effort reporting tool vendor, coordinating with the vendor for product enhancements, overseeing upgrades to the tool, & monitoring annual certification of over 8,000 effort reports as required by University policy.
The AVP will work closely with key business partners to support the needs of the University in the areas of RPIC, including the VP for Financial Operations & Compliance, the Executive Director for Sponsored Projects Finance, the AVP for Research Administration, & the AVP for Research Compliance as well as external partners including representatives from various governmental agencies.
General Minimum Qualifications: Bachelor's degree required. A minimum of ten years related experience required, including managerial.
Additional Specific Minimum Qualifications: At least five years experience in sponsored project administration in a large, complex environment (preferably higher education or health care) required. Knowledge of fund accounting (including direct and indirect cost allocation) required. Excellent oral and written communication skills, plus the ability to work closely and effectively with a diverse group of senior University administrators, characterized by strong consensus building and relationship building skills, essential. The successful candidate must have sound judgment, with an open collaborative style of leadership that encourages teamwork and cooperation, and a strong role model, manager and coach. Must have a passion for excellent customer service and commitment to exceptional quality, as well as high energy levels.
Preferred Qualifications: Advanced degree or other professional certification preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.