Supervisor: Director of Grants and Sponsored Programs
Grade Level: 4 - nonexempt, full time
General Purpose: The Grants and Research Specialist is responsible for supporting the grants funct ion in the Office of Advancement under the direct superv ision of the Director of Grants and Sponsored Programs including participation in the coordination of efforts to support the Energeia for Teens grant program. As part of the resea rch function, the G&R Specialist will review funding opportunities, research foundations, support faculty requests, review alumni and other donor files to determine what information is missing and necessary to complete the donor record. Various tools and data mining skills will be used to procure the information necessary for the development team to be able to judge the philanthropic ability of the donor as well as the foundations.
Essential Duties and Responsibilities:
Ass ist with prospect research to identify relevant government and foundation funding opportunities; create charts with best prospects; update and maintain contact lists
Provide support in grants preparation helping to meet deadlines: gathering materials; composing basic text; electronic entries and clerical assistance
Provide support in grants management; keeping chronology on grant awards and reporting tasks; report preparation and financial claims
Maintain budget files for grants office and associated paperwork ; supply ordering
Provide support in the management of all funds for Energeia for Teens and attend Energeia for Teens meetings as co-facilitator.
Identify and rank new prospects using a broad range of internal and external data sources, prepare documentation, provide detailed briefings and write and develop detailed profiles and research reports. Search for new prospects by scanning newspapers and a variety of journals for successful alumni and/or organizations and individuals who may have interests which align with Molloy College
Prepare biographical profiles and research reports on alumni and/or other donors.
Research high net worth donor prospects and gathers information regarding their philanthropic interests, giving capacity, etc.
Identify sources of corporate and foundation support to match campaign initiatives Remain current and fully informed on prospect research trends and available resources in the field.
Work with the Executive Director for Development and Alumni Relations to obtain alumni information from academic divisions; career services and other college-wide sources; update and track that information in database .
Work with multiple offices within the college to retrieve, gather and provide any necessary information needed regarding funding opportunities.
Other duties as assigned
Coordinates with the Advancement Technical Specialist to ensure that data is entered correctly and in a timely fashion to donor records.
Support other events that development advancement team coordinates
Support other Advancement functions as required
Hours: 35 hours per week, year round; flexible schedule, some evening hours required
Desired Minimum Qualifications: Bachelor's Degree preferred with a minimum of two years’ experience in a related capacity. Strong research writing and interpersonal skills needed. Candidate must be detail-oriented with a high level of organizational ability and be able to work independently. Proficient in MS Word and Excel and knowledge of Raiser's Edge a plus.
Supervision Received: Works under the general supervision of the Director of Grants and Sponsored Programs
Supervision Excercised: None
Responsibility for public contact: Occasional contact that requires courtesy, discretion, and sound judgment.
Tools and Equipment:
Personal computer, Raiser's Edge database, heavy use of electronic forms, spreadsheets and word processing software; telephone; copy machine and fax machine
Position requires a great deal of time on the computer researching, writing, and sometimes analyzing numbers.
The noise level in the work environment is usually moderately quiet, fast- paced and interactive.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Molloy College, an independent, Catholic college rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.