The University of Pennsylvania Alumni Relations department is a customer/client focused service-oriented department whose mission is to engage all Penn alumni in a mutually beneficial, lifelong connection to each other, their school, and the University, and encourage alumni support and guidance to advance Penn’s eminence for future generations. Many of the department’s activities and programs are carried out through a network of volunteers as well as through collaboration with other University departments.
Within Alumni Relations, there are several teams to ensure a lifelong connection to Penn. The Alumni Regional Clubs team deals with over 120 alumni clubs located around the world. These clubs are independently managed by alumni volunteers.
The Associate Director plays a significant role, in tandem with all programs in Alumni Relations. As a multicultural organization, Penn values human differences as an asset, sustains a culture that reflects the interests, contributions and values of members of diverse groups; and delivers educational programming to meet the needs of diverse audiences.
Alumni Club Management * Manage a portfolio of domestic and international alumni clubs including major markets. Provide strategic direction with club leaders to identify goals, plan events, and offer a variety of opportunities to engage all alumni in the region. * Identify, recruit, train and support volunteers. * Provide direction on governance issues including board management, succession planning and elections. * Provide guidance and support for university programming in assigned major markets. * Coordinate faculty and university speakers and help identify innovative programs that appeal to all alumni in the region. Develop university-sponsored programming for specific regions. * Provide university updates and information as well as alumni lists, registration tools, website support * Guide clubs through the Regional Clubs Action Plan to set goals and meet minimum standards. * Data management – Ensure current and updated information for alumni volunteers is current in main alumni database (contact reports); attendance lists tracked; Penn calendars updated; websites and listservs current; volunteers correctly coded. Also, analyze level of club involvement compared with overall number of alumni living in region.
Project Management * Leadership Development – develop strategy to enhance volunteer leadership training, set timeline and direction for in-person and virtual programs and create training materials. * Communications and Marketing – develop materials for the Regional Clubs team and establish protocol for ongoing communications: i.e. newsletters for major markets, annual report, etc. * iModules – establish event registration and data management process for all clubs
* Staff Alumni Relations events as needed such as Homecoming and Alumni Weekend.
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class ...of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.