Job Requisition Number: 23965. The Sponsored Projects Office (SPO) is the Berkeley campus central administrative office with primary responsibility and delegated authority for liaison with extramural sponsors and is authorized by the Office of the President and the Chancellor to submit proposals and accept awards for research, instruction, fellowships, exhibits, performances, administrative activities and other public services. SPO reports to the Vice Chancellor for Research through the office of the Assistant Vice Chancellor for Research Administration and Compliance (AVC-RAC),
SPO is responsible for all aspects of pre-award and non-financial post-award contract and grant administration. The SPO staff work closely with Berkeley faculty to submit over 3,000 proposals, resulting in over 1,500 awards that total more that $600 million each year and account for approximately one-third of Berkeley’s annual operating budget. These awards come from federal and state agencies, local and foreign governments, foundations, corporations, and other outside organizations. SPO has stewardship responsibilities for extramural awards from all government, foundation and non-profit organizations for the campus.
SPO works to ensure that U.C. Berkeley is fully compliant with sponsor terms and conditions, University policies, and federal regulations and requirements. Specifically, the Sponsored Projects Office is responsible for endorsing and authorizing proposals to, and interpreting, negotiating, and accepting contracts and grants from, federal and state agencies, foundations, and other public and private sources. SPO authorizes and initiates the set-up of sponsored project accounts through Extramural Funds Accounting, and prepares, issues and negotiates sub-awards for collaborative research. SPO is responsible for nonfinancial post-award administration including changes after award, problem-solving and close-out. SPO also provides resources for identifying potential funding opportunities, and coordinates applications to programs with institutional limits on proposals.
Specific responsibilities will be assigned based on experience in the following areas: •Provides guidance to the UC Berkeley campus community on matters related to University and sponsor policy and federal and state laws and regulations related to sponsored projects. •Reviews and authorizes the submission proposals developed within campus departments and/or organized research units after ensuring that the proposal as well as the proposed work complies with both the sponsor’s guidelines and University policy. •Negotiates the terms and conditions of awards and sets up awards for distribution after ensuring all University requirements are met and all compliance issues and/or other risk areas have been resolved or managed. •Serves as the liaison between the PI and the sponsor for any project related matters requiring prior sponsor approval and assists with pre-award and non-financial post award problem solving and trouble-shooting on sponsored projects as needed. •Supports the overall administrative needs of the Sponsored Projects Office on an as needed basis. To support these expectations all new RAs are mentored by an upper level RA as well as SPO managers. As funds permit, all SPO RAs also are provided opportunities for professional training and development throughout the year, including the opportunity to participate an internal leadership development program to promote succession planning. As RAs develop professionally they are given the opportunity to assume greater challenges and levels of responsibility over time, including signature authority for specific types of transactions. SPO RAs are assigned to work with specific campus units and, with SPO manager approval, collectively decide on how SPO RA work assignments are distributed. New models of service are pilot tested and implemented when necessary. SPO staff telecommute in accordance with office policy. RA assignments are based on the strength areas of each RA and are changed periodically to provide each RA with new research administration experiences and learning opportunities. SPO RAs support one another during high volume periods and have a high degree of professionalism and commitment to their work, often going the extra step to ensure the success of the PI and to improve SPO services.•A bachelor’s degree from an accredited college/university. •At least two years of experience working in a research administration environment preferably within a university setting. •Experience developing proposals to and/or negotiating awards from federal and/or non-federal sponsors. •Basic knowledge of the major compliance regulations governing the use of human and animal subjects in research and financial conflict of interest. •Familiarity with federal government administrative requirements, cost principles, and audit requirements. •Facility using computers including ability to use a variety of Microsoft Office software applications or equivalent. •Strong organizational, interpersonal, and communication skills and a commitment to customer service is a must.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.