Full Time 40 hours Grade 055 Physics & Astronomy COL Schedule 8 AM-5 PM Responsibilities Position summary Responsible for oversight of the financial operations of the Department of Physics and Astronomy. Serves as main point of contact between the Department and the UR administration on matters of budgetary and financial operation, and on financial and grant-management policy. Duties Proposal development and research operations Lead the development of proposal budgets and justifications with faculty investigators; assist in the writing of non-research elements of proposals, including administration and management plans. Oversee the administration of the departmentâ™s fully-costed specialized service facilities, the Sidney W. Barnes Research Laboratory (SWBRL) and URNano. Manage the finances for the Departmentâ™s DoEd Grant in Areas of National Need (GAANN), working with Department faculty and Graduate Program Coordinator to assign funding to GAANN Fellows, monitor the grant budget, prepare annual reports and develop renewal proposals. Become an expert in, and serve as departmental resource for, all matters of compliance with UR and sponsorsâ™ grant and contract policies, including federal regulations such as the OMBâ™s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (âœUniform Guidanceâ), its annual compliance supplements, and several Circulars. Oversee the space audit for Bausch & Lomb Hall, the coding of space by utilization, and the resulting cost basis for space in specialized-service-facility rates and the University facilities and administration overhead rate. Serve as the main departmental interface with ORACS to ensure that all invoicing, drawdown, reporting, and closeouts are completed in a timely manner and in compliance with sponsor guidelines. Departmental budget and operations Lead the planning and management of the Departmental annual budget and capital request. Work with Deanâ™s Office regarding research budgets for PIs, TA funding, equipment lease arrangements, and revenue from summer school. Manage faculty research grant accounts, startup accounts, and summer-compensation accounts; work with Chair to develop startup requests for new faculty recruits. Manage Departmental gift accounts and endowments. Oversee the operation of URâ™s financial systems (GEMS, UR Financials, HRMS); serve as a department resource for these systems. Oversee external or internal audits; serve as principal point of contact with UR Internal Audit. Management and leadership Represent the department in meetings with central administration, ORPA, ORACS, Bursar, the Deanâ™s Office, Human Resources, other academic departments, institutions and government agencies. Stay current by attending internal and external conferences such as NCURA. Supervise the three staff members who comprise the Proposals, Purchasing, Payroll and Finance (PPPF) group. Requirements Bachelor's degree in Accounting and 3-5 years of relevant experience in a health care and/or University setting; or an equivalent combination of education and experience. Prefer a strong background in accounting at the masterâ™s level, with an MBA or MPA degree; at least six years of experience in academic-research finance and management post-degree. CPA strongly preferred.
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