Salary is commensurate with experience and education
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The Department of Global Health at the University of Washington has an outstanding opportunity for a full time, Senior Program Manager position. This individual will provide operations, communications, and project management support for the Center for Health and the Global Environment (CHanGE). This position requires excellent project management and coordination experience, an understanding of budgeting and financial management, strong writing and verbal communication, effective prioritization and time management skills, critical thinking, and strong problem solving skills.
CHanGE is a Center founded in 2014 with a mission to collaboratively develop and promote innovative, holistic approaches to understanding and managing the health risks of global environmental change. CHanGE conducts research and policy analysis, education and training, and technical assistance and capacity building, integrating health, environmental, and social sciences. CHanGE focuses on health outcomes associated with the consequences of global environmental changes, such as extreme weather and climate events, water and food security, and infectious diseases.
This position is full time and is primarily located at the Roosevelt I Building (4225 Roosevelt Way NE). This position will manage ongoing and day-to-day operations as necessary for organizing, planning and implementing a successful program and center. Responsibilities may include: conceptualizing, planning, and coordinating meetings and events, managing funding application processes and post-award administration, center communications including website and social media, facilitating purchasing and expense tracking, managing Center budgets.
DUTIES AND RESPONSIBILITIES:
Grants/Funding Applications and Management
Identify funding opportunities through regular monitoring of appropriate government, foundation, and organization communications and networking with key funding contacts
Prioritize funding opportunities based on internally agreed criteria (alignment with Center mission, faculty and student interest, type of funding, etc.) and CHanGE strategic plan, and recommend next steps and strategies to pursue most high priority opportunities
Manage grant and other (e.g. consultancy, contracts, etc.) application processes, including budget and workplan development, and coordinate grant application and management across departments when needed
Coordinate with University to ensure pre- and post-award application processes comply with University guidelines as well as other relevant policies and procedures
Post-award administration, coordinating with Grant and Contract Accounting, Office of Sponsored Programs, and relevant department staff to facilitate grant and contract approval and administer budget and compliance processes
Manage active grants, developing workplans and timelines for effective implementation and monitoring of grant activities
Facilitate preparation of interim and final reports for funded projects
Oversee day-to-day operations of CHanGE, including scheduling, purchasing, and communications to ensure seamless functioning of the center
Manage calendars and logistics for CHanGE activities, including: internal and external meetings, seminars and student engagement activities, and special events
Manage facilities needs in coordination with DEOHS/DGH, including keys, parking passes, phones, room reservations, IT requests, software, etc.
Facilitate purchasing of supplies and equipment using UW administrative and purchasing tools including: Purchase Path, Ariba Systems, MyFinancial.desktop
Arrange travel and process expense reimbursements
Manage onboarding and exiting processes for CHanGE Research Assistants, Teaching Assistants, and other staff as required
Provide additional administrative support as needed to Center Director and Co-Director
Plan and manage CHanGE advisory committee meetings (internal and external)
Work with Center Director and Co-Director, PIs & faculty, funders or technical experts to define program or project deliverables, develop project plans and budgets, and identify key outcomes
Develop and maintain appropriate project management systems to track project progress, project communications, data, and products such as papers, presentations, and other outputs
Develop workplan and timeline, identify goals, tasks, and required resources to implement projects and research activities, and to complete and submit publications, grant applications, and client deliverables
Track goals and accomplishments against timeline, coordinate with team members to ensure activities and tasks are completed on-schedule and within budget
Budget Development and Management
Develop budgets for grants, research, and projects, in coordination with PI and other stakeholders
Monitor and review monthly expense reports against Center- and program-specific budgets; proactively communicate to Center leadership regarding budget status, make recommendations about action needed.
Oversee budget management and reporting for ongoing and new projects/research; prepare budget reports as required by Center Director & Faculty or other stakeholders
Develop contingency budgets, identifying potential research and programmatic opportunities to align with emerging budgetary, cash flow, and funding realities.
Communications and Events
Manage events strategy and planning for CHanGE events to include seminars, guest lecturers, and regular student engagement activities
Collaborate with other programs and research centers throughout the University to develop and implement interdisciplinary events and activities
Manage event logistics, to include: identifying and securing event space, arranging for catering and other support as necessary, facilitating contract approval and payment, serving as primary contact for vendors, managing invitations and guest lists, and arranging promotional materials
Oversee marketing and communications, producing written content such as print materials and fact sheets and managing all external communications channels including website, blog, and social media
Monitor and update Center website (http://globalchange.uw.edu), social media accounts, and listserv; respond to requests for information about the Center from internal and external parties
Liaise with communications offices across the University to promote CHanGE research and mission, serving as representative for the Center to other University departments and teams
Report on CHanGE activities and accomplishments to internal and external stakeholders, to include Department and University leadership and other partners
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
A Bachelor's Degree in Business, Public Health or related field AND a minimum of three years of administrative and operational experience. An equivalent combination of education and/or experience may substitute for the stated requirements. Familiarity with health impacts of climate change, and current strategies to strengthen resilience and adaptation
Strong project planning and project management skills.
Excellent written and verbal communication
Demonstrated experience writing proposals and other funding applications, writing reports and communicating project progress and status
Demonstrated ability to work effectively across cultures; international experience in a developing country preferred
Demonstrated ability to effectively represent CHanGE with a wide range of officials and partners.
Flexible and team-oriented
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master's Degree (MBA, MPA, MPH)
Experience with UW administrative and purchasing systems and personnel procedures including PurchasePath, Ariba systems (E-travel, e-Procurement, e-Reimbursement)
Experience with website maintenance (Wordpress) and file-sharing systems (Box.com)
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.