Salary: Commensurate with experience Location: Controller's Office Position Status: Full-time Hours: M-F; 8:30 a.m. - 4:30 p.m. Open Date: October 12, 2017 FLSA Status: Exempt Notes: Accepting Resumes Send Resume to: firstname.lastname@example.org
NATURE OF WORK:
This position serves as an administrative professional managing the University's Procurement and Payment Services department. This position ensures that all procurement and payment transactions are processed accurately and timely in accordance with established university policies and procedures as well as applicable laws. In addition, the Director will provide exceptional service in the role of liaison with departments, employees, and external parties for inquiries and problem resolution related to procurement and payment.
ILLUSTRATIVE EXAMPLES OF WORK:
Direct the Procurement and Payment Services department and supervise staff in all phases of work required for completion of the weekly check run, purchase order requests and the procurement card program.
Operate, maintain, update and train users on the day-to-day operation of the Unimarket eProcurement system, iContracts repository and ChromeRiver.
Create and implement changes to work assignments, methods or procedures to meet operational needs and improve accuracy and efficiency of the procurement and payment services systems.
Process and review weekly report of business expense forms and non-scheduled payroll authorizations for adherence to University policy. Supervise the processing of student refunds, authorized payment requisitions, invoices and purchase orders.
Maintain and process 1099 and 1042-s files and run the 1099-misc tax forms at the end of each calendar year. Monitor the use of sales tax exemption certificate, Federal ID number and W-9 forms.
Supervise testing for computer system updates. Participate in implementation of updates and training of department personnel on new software programs.
Educate and train faculty and staff regarding procurement and payment procedures and University policies.
Ensure compliance with federal and state regulations governing payments to vendors and University personnel.
Analyze, resolve and answer complex questions or difficult problems presented by University faculty, staff or vendors.
Create and evaluate process improvement initiatives.
Maintain relationships with preferred vendors and key University suppliers.
REQUIREMENTS OF WORK:
The successful candidate will have earned a Bachelor's degree in business, supply chain management, finance, accounting, or information systems. An MBA is preferred as well as five years of previous work experience in procurement or accounts payable, higher education or related non-profit environment; two years of supervisory experience; and or any equivalent combination of experience and training; which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes, but is not limited to, the following: ability and knowledge of supply chain routines; a proficiency with Microsoft Office software; exceptional verbal and written communication skills; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Additional Salary Information: Commensurate with experience
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments.
A nationally ranked top-tier unive...rsity, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity.
Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle.
We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-service Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.