The Stanford Administrative Office of the Inter-University Center for Japanese Language Studies (IUC), housed in the Freeman Spogli Institute for International Studies (FSI), is seeking qualified candidates for a full-time Program Manager position. Working under minimal supervision, the Program Manager will report to the Managing Director and will among other duties manage the admissions process for the centers 10-month and summer programs.
Specifically, the Program Manager will manage the complete application process for the 10-month program including advertising, coordinating a language exam, application notification, waitlist management, processing payments and fees, managing scholarship and stipend distribution. The incumbent will liaise with local staff in Yokohama and Stanford and ensure proper interpretation and implementation of Stanford and consortium policies and will be the primary contact for consortium members, current and prospective students, government agencies and private foundations.
The Program Manager will support the Managing and Executive Directors on special projects, will be responsible for managing submission timelines for grant applications, renewals, and reporting and will play an active role with planning events including board meetings, alumni events and recruitment. The Program Manager also plays an integral role in overseeing budgetary and financial operations. The Program Manager is a dynamic role that spans a broad array of responsibilities.
About IUC Yokohama: The Inter-University Center for Japanese Language Studies (IUC), located in Yokohama, Japan, provides advanced Japanese language training to students from around the world who seek Japan-related careers in academia and other professions. Established in 1963, the IUC is governed by a consortium of 15 North-American universities with well-established programs in Japanese Studies. Website: https://web.stanford.edu/dept/IUC/
For consideration please submit resume and cover letter. Final applicants must successfully complete a background check to be considered for this position
Note: Not all unique aspects of the job are covered by this job description
Administer and support programs or functions under general supervision.
Independently implement, administer and evaluate day-to-day activities of the unit, function or program. Act as key contact.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function.
Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.
Organize and/or participate in outreach activities that may include communications, events, training, and/or conferences. May participate in development of budgets or oversee budgets and monitor and approve expenditures.
May direct staff to perform various tasks and assignments. May also supervise staff.
* - Other duties may also be assigned
Education & Experience:
Bachelors degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Advanced computer skills and demonstrated experience with office software and email applications.
Success in following through and completing projects.
Excellent interpersonal skills.
Desired Knowledge, Skills and Abilities:
Experience with academic program management and graduate-level education programs.
Familiarity with database management software (i.e., Salesforce).
Knowledge of social media as a tool for marketing and communication.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional overnight travel required.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.