This position is covered by the AFSCME Clerical Union. Union/Fair share deductions may be made.
RESPONSIBILITIES: The Center for the Study of Politics and Governance (CSPG) is seeking a Program / Project Specialist. A successful candidate is able to manage projects, create and manage communications, analyze data, coordinate budgets, and evaluate a project and/or process and make recommendations for improvement. Must ensure all communications are clear and through for all parties, including internal and external partners, speakers, students, etc. A successful candidate will have a keen eye for detail as well as be comfortable conversing with a diverse community, while assisting in problem solving and answering questions.
EVENT LOGISTICS – 45% Coordinates the Center’s Public Event Series and oversees all stages of the event cycle. Manages relationships with internal and external vendors to arrange facility rental, catering, audio-visual and other services as needed. Administers independent decisions regarding event set up, communications, logistics and budget/resources with minimal guidance. Leads contact with guest speakers, using discretion and customer service skills to manage relationships with VIP guests including prominent politicians and academics. Tracks event expenses and makes decisions that keep budgetary resources in mind. Utilizes creative problem solving within University policies to respond to both anticipated and unforeseen problems. Evaluates event processes to recommend actions and solutions for improving future events. In addition to coordinating the public event series, provides logistical assistance for major private events for the Center, including The One Minnesota Legislative Conference, The Policy Fellows Annual Big Think Alumni Reunion and the Bowhay Institute for Legislative Leadership Development conference.
COMMUNICATIONS – 20% Leads communication with cross-organizational partners, guest speakers and internal and external vendors. Creates promotional materials for events and manages timeline of promotions to ensure optimal attendance. Assists in writing, editing and proofreading publicity and event promotional materials. Serves as an information source and community contact person for Center events. Designs promotional emails within Salesforce Marketing Cloud Creates social media postings to promote each event Develops and maintains Center listservs and databases
CERTIFICATE IN ELECTION ADMINISTRATION – 15% Serves as a point of contact for incoming and prospective students, responding to student inquiries about the program and proactively following up with potential students to encourage enrollment. Assists in marketing of the program, develops promotional emails and Linkedin posts.
POLICY FELLOWS AND COURAGEOUS CONVERSATIONS – 15% Provides program assistance for the Policy Fellows program. Arranges site selection, catering, accommodations and other program details. Assists in planning, promotions and logistical details for Policy Fellows Alumni events. Provides assistance to coordinate the Policy Fellows annual program trip to Washington DC.
ADMINISTRATIVE DUTIES – 5% Provides clerical support for the Center, including managing office equipment and supplies, processing Center invoices and other routine duties. Supervise student administrative worker.
Salary range: $16.80 - $28.25
REQUIRED QUALIFICATIONS: High School Diploma/GED and five years related experience to include project management. Coursework in a related field may substitute for some years of experience.
PREFERRED QUALIFICATIONS: Previous experience with elections, event coordination, and strong communications and/or customer service.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.