Salary is commensurate with experience and education.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
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The University of Washington is currently in the process of implementing an enterprise-wide, multi-year initiative to replace the existing administrative systems, with modern, integrated systems that will provide functionality to support Finance-related functions and other business needs. It also will provide a set of standardized processes to significantly improve support for critical finance work across the University. The Finance Modernization/Transformation program is one of the highest profile programs at the University, one of the most economically impactful organizations in the State of Washington. The outcome of the program will be highly visible at all levels of the University and the State.
The University of Washington’s Finance Modernization/Transformation initiative has an outstanding opportunity for an Assistant Vice President/Executive Program Director to play a key role in the implementation of the finance system, including the modernization of related business processes throughout the institution.
The Assistant Vice President is responsible for all phases of the UW Finance Transformation program, leading the program through start up, readiness, implementation and stabilization. This role will provide the leadership for a highly complex, transformational business and technology project to be implemented across the enterprise. Over the life of the program, the position will manage the ramp up of a large team of UW business and technical managers, staff, and consultants assigned to the effort of replacing the University's existing 40-year old legacy core finance system with a modern finance solution. This includes providing oversight for the comprehensive project team, in addition to managing the activities of vendor and consulting team members.
The Assistant Vice President will recruit, hire and directly supervise the following directors in the Finance Modernization / Transformation Program Management Office: Deputy Program Director, Change Management Director, Test & Deploy Director, and a Program Operations Manager / Executive Assistant. The position has overall responsibility for the program’s scope, schedule, quality, budget, and personnel for all phases of the program, including project initiation, planning, execution, control, and closeout. It also has overall responsibility for communicating this information in conjunction with the Executive Sponsors to campus stakeholders, and senior leadership.
The scope of the transformation effort includes definition of a new Financial Data Model and replacement of existing systems that support the following finance functions:
• Supplier Requisition to Payment, including Supply Chain and Inventory
• Customer Requisition to Payment
• Project Inception to Expiration
• Grant Award to Close
• Asset Acquire to Retire
• Cash and Financial Asset Management
• Financial Planning, Management and Budgeting
• Recording and Reporting
• Integration with other UW Systems, including Financial Systems and the Enterprise Data Warehouse
Many of the Finance systems and processes are currently very decentralized and will be standardized as part of the project. The individual in this role will be responsible for defining and driving a consistent methodology to envision a more centralized business model and refine, configure, and implement a new financial system that supports future state, standard business processes across the academic and clinical enterprise. This will require the individual to exercise sophisticated communications skills including diplomacy, tact, and persuasion, and to manage trade-offs, resolve conflicts, and support the project’s change management efforts in a collaborative and positive manner.
Additionally, the new system must be integrated with other UW systems, including financial systems and the Enterprise Data Warehouse. The role will involve managing and coordinating a very large team, including vendor personnel and UW team members engaged part-time as subject matter experts, they will not report to the position full-time and thus the Assistant Vice President will need to be skilled in managing and motivating engagement from individuals over whom the position has no direct authority. The role will require the ability to build rapport and relationships based on support, trust, consistency, and proven competence. The Assistant Vice President will coach and support team members and executives in advancing issues that require complex decision-making within time and budget constraints. The successful candidate should have the experience to understand when decisions can and should be made quickly, based on team member expertise, and when a more detailed analysis of alternatives is required.
This position will lead efforts to build consensus to drive decisions within a diverse population of stakeholders to successfully achieve the goals and outcomes defined for the Finance Modernization / Transformation Program. Additionally, as the UW’s primary lead for the modernization effort, this position must demonstrate strong communication, negotiation, and issue-resolution skills to effectively represent the UW professionally with peer organizations, vendors, and where required, external regulatory entities, such as State of Washington. This position will impact the University processes, applications, and preparedness in the finance systems area. The results of this work will impact all UW students, faculty, and staff and in some cases, affiliates.
Program Leadership, Oversight and Management
Work with Executive Sponsors to provide overall program leadership and management throughout the project lifecycle to achieve a successful outcome within timeline, budget and established scope. This requires AVP to:
• Work within established governance and decision-making structure
• Hire and motivate a diverse team
• Develop and execute plans to prepare and implement program goals, including a consistent methodology to support future state process design, configuration, and implementation
• Develop process for monitoring, reporting and communicating progress and outcomes to a wide-range of constituents, including senior leadership and internal / external stakeholders
• Collaborate with the Lead Sponsor to ensure that the University's President and Provost and academic and medical leadership are informed and supportive of the project during all phases
• Ensure effective mechanisms are in place to track project scope, schedule, risks, risk mitigation plans, and other project success factors
• Collaborate with project leadership team members and business owners to resolve project issues and escalate issues to executives and Sponsors to ensure timely and effective resolution
• Ensure appropriate advice from campus and others to achieve buy-in and support at all levels
• Build effective relationships with key stakeholders (e.g., central business partners)
• Serve as primary point of contact and stakeholder relationship manager with UW Finance, Office of Planning and Budget, UW-Information Technology, and other central offices as well as external vendors / partners as defined through the vendor selection, implementation planning, and negotiations efforts
• Ensure compliance with State of Washington program reporting requirements
• Oversee and manage vendor contract and resources supporting overall initiative
Change Management and Communications
• Act as liaison between units, divisions, and other organizations across the University as required to achieve objectives
• Represent the Finance Modernization / Transformation program to University staff and departments, including attending unit meetings and University events to provide program updates and invite input
• Ensure an effective change network of key leaders across the University, who will help to champion the initiative and ensure sufficient unit engagement and participation is established and maintained
• Participate in and lead meetings with University and Medical Centers executives and key stakeholders
Directly supervise the members of the Finance Modernization / Transformation program leadership team including all directors and their direct reports, as well as consultants. Work with direct and in-direct reports to deliver the project on time, on budget and within established scope; develop performance expectations and metrics, professional development plans, and an accountability structure that support program goals.
Responsibility to work varied hours as needed to meet deadlines and to accomplish work assignments upon which others’ activities depend. Daily interactions with other team members, subject matter experts, and stakeholders at all levels of the organization
• Bachelor’s degree in business, public administration, computer science, or equivalent experience
• 9-10 years of increasingly responsible project and program leadership experience
• Experience leading an enterprise-wide business system implementation in a complex environment
• Experience managing projects in diverse subject areas with the ability to quickly “climb the learning curve” in new subject areas
• Strong knowledge and experience in project and product lifecycle management
• Strong knowledge and experience in Microsoft products including: Word, Excel, Access, Project, Visio, and PowerPoint
• Project management and budgeting experience
• Experience with enterprise system assessments and replacement efforts
• Ability to lead and work effectively in a team environment
• Excellent oral and written communications skills; demonstrated commitment to provide excellent customer service
• Strong project organizational skills, attention to detail, ability to meet deadlines
• Ability to view program at a high level as well manage and understand the details
• Ability to plan, manage, and move a complex enterprise project to completion
• Ability to identify issues, resolutions, risks, and mitigations, and work closely with senior leaders as necessary to resolve issues and mitigate risks
• Experience managing organizational change in coordination with implementing technical improvements
• Ability to lead a diverse technical team
• Ability to grasp technical concepts quickly and effectively
• Experience managing software vendors and implementation service providers
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
• Masters or advanced degree in business, public administration, computer science
• Knowledge of project management “best practices,” group dynamics, team building, and facilitation skills
• Experience in extensive engagement of end users in the process of project management
• Experience leading the implementation of a modern finance system
• Experience leading the implementation of Workday HCM, Finance or other SaaS systems
• Experience working in a large, higher education institution
• Project Management Professional (PMP) certification or training
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.