EEO-1 Code: 11-9199, First/Mid. Offs. & Mgrs., Managers All Other
Division/Department: Finance Department
Reports to: Chief Defender
Direct Reports: Finance Department staff
The Chief Financial Officer (CFO) is the member of the Association's Executive Management Team with direct responsibility for the effective and lawful operations of the Association’s accounting and financial activities to include, but not limited to overseeing all activities of the Association's Accounting Department, the development of a financial and operational strategy that is fully supportive of the Association's Mission, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve company assets and report accurate financial results.
Major Areas of Responsibility
Oversee the issuance of financial information, including management and oversight of the day to day accounting operations, adhering to GAAP, internal controls, and Federal and State financial requirements and laws. This includes the review or reconciliation of the accounts in the general ledger, including approval, preparation, and review of journal entries
Oversight of accounts payable, accounts receivable, and payroll to ensure that transactions are compliant, accurate, and timely
Report financial results to the Chief Defender, board of directors and executive management team
Research topics related to financial and benefit matters affecting compliance, law, regulations and implement changes
Develop a reliable cash flow· projection process and reporting mechanism that includes minimum cash threshold to meet operating needs
Recommend benchmarks against which to measure the performance of company operations.
Calculate and issue financial and operating metrics
Manage and/or prepare the annual budget and forecasts
Review the monthly financial statements and grant financial statements, comparing actual to budget for accuracy and reasonableness
Periodically review operating budget, and make changes as needed
Review lease contracts and documents for the office buildings and leased equipment
Coordinate and lead the annual process and maintain relations with external auditors and investigate and implement their findings and recommendations
Monitor cash balances and cash forecasts
Arrange for debt and equity financing and annual renewal of the LOC agreement.
Make sure that all agency contracts are initiated and finalized. Ensure that payments on the contracts are made timely and accurately
Coordinate the provision of information to external auditors for the annual audit
Review and update accounting policies and procedures, with an emphasis on controls
Review all tax returns; including 5500, 990, BCO, 1099, 1096, 1094, and 109.
Comply with local, state, and federal government reporting requirements and tax filings.
Ensure the Association complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Protect operations by keeping financial information and plans confidential
Ensure that the Association complies with all legal and regulatory requirements and that record keeping meets the requirements of auditors and government agencies
Report risk issues to the Chief Defender and audit committee of the board of directors
Participate in key decisions as a member of the executive management team while maintaining in depth relations with all members of the management team
Manage and oversee the operations of the finance department, including the design of an organizational structure adequate for achieving the department's goals and objectives. This includes monitoring of the control systems, compliance, audit, transaction-processing operations, and policies and procedure to improve the overall operation and effectiveness of the corporation
Assist in formulating Assist in formulating the company's future direction and supporting tactical initiatives
Participate in the development of the company's plans and programs as a strategic partner
Monitor and direct the implementation of strategic business plans and long-range goals
Work with the Chief Defender to develop financial and budget strategies.
Manage the capital request and budgeting processes
Develop performance measures that support the company's strategic direction.
Evaluate and advise on the financial impact of long range planning, introduction of new programs, strategies and regulatory action
Update and document and implement finance and accounting policies and procedures in accordance with industry best practices.
Evaluate the finance division structure for continual improvement of the efficiency and effectiveness of the group while providing individuals with opportunities for professional and personal growth.
Provide technical, financial advice and knowledge to others within the finance department while providing strategic financial input and leadership on financial issues affecting the organization
Minimum seven years of experience in senior level accounting/finance roles (CFO, Controller) that includes managerial oversight responsibilities for Accounting/Finance Departments with at least four professional and administrative staff members, preferably in organizations with annual gross revenues in excess of $35 million.
Prior professional experience with non-profit organizations would be highly preferred.
Experience with organizations whose funding sources are Pennsylvania-based municipalities and/or financial grants from philanthropic entities while not mandatory would be strongly preferred. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.
The Defender Association of Philadelphia is an independent, nonprofit corporation created in 1934 by a group of Philadelphia lawyers dedicated to the ideal of high-quality legal services for indigent criminal defendants. That ideal continues today as some 215 full-time assistant defenders represent adult and juvenile clients in state and federal court trial and appellate courts and at civil and cr...iminal mental health hearings, as well as for state and county violations of probation/parole hearings. Association attorneys also serve as child advocates in neglect and dependency cases.