SUMMARY Under limited supervision, support the Executive Director, Operations in directing the daily office activities and personnel within the Operations Department. Serve as management coordinator for assigned committees. Committees include Asset Distribution, Directions and Assistance, Events & Functions, Gatekeepers, The World’s Championship Bar-B-Que, and Rodeo Express. Focus on new methods to advance the success of the Show with an emphasis on improving guest experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
•Assist the Executive Director in management of the daily office and personnel with the Operations and Buildings and Grounds departments. Assist in departmental budgeting and control of expenditures. Assist with development and implementation of Show policies and guidelines for the department and all committees.
•Assist in the development of bids, budgets, cost analysis, approvals and purchasing for the Operations Department and Show committees. Oversee capital construction projects, work closely with architects, engineers, permitting and contractors through all phases of the project.
•Acquire Show permits from Health Department, Building Department, Fire Marshals and other related permits for Showtime and year-round operations. Have a basic knowledge of all City and State required permitting and fees for the Show operations.
•Assist in the coordination of Showtime staffing for the stadium and grounds personnel including safety, security, ticket sellers, ticket takers, parking staff, ushers, cleaning and setup staff with outside contractors. During non-Showtime, will assist in the coordination of staffing for security, cleaning and customer service support staff as needed. For safety – assist in the update and maintenance of the Show’s First Responder certification. Assist the Executive Director with the Houston Fire Department on medical and ambulance service and tactical responses. For security, assist in setting all positions and staffing requirements, working with all jurisdictions, to include Harris County Sheriff’s Office, Houston Police, Metro, FBI and JTTF, and assist in the development of emergency response plans.
•Showtime: In coordination with the Exhibits and Attractions Department, oversee the grounds layout. This includes Show vendors, Show attractions, committee functions, livestock facilities, signage, parking lots and other operational infrastructure. Utilize AUTOCAD to develop and review drawings for Fire Marshal approvals.
•Showtime: Work closely with Electrical, Plumbing, Data, Telecommunications and Audio Visual contractors to ensure utilities are installed to specifications. Coordinate schedules, provide support and deliver strategic solutions to issues that arise.
•Showtime: Serve as a liaison with the Carnival Operations Staff to establish a safe and efficient operation. Coordinate ride and game locations, routes for utilities, ingress/egress for equipment. Troubleshoot actual and potential hazards to provide a safe environment for guests.
•In a joint effort with other Show departments and Managers, manage various contractors such as tent providers, waste removal, security fencing, portable restrooms and others.
•Assist the Executive Director with operational and budgetary responsibilities for the handling of Rodeo Express, to include contracting off-site parking lots, security, and cleanup for Rodeo Express Committee; executing bus service contracts; development and implementation of effective traffic flow patterns and parking plan; working with state and local government agencies to ensure proper procedures and coordination of year-round special bus and charter service, as needed.
•Assist with the management of the Events and Functions Committee in overseeing the carry-out of the schedule set by the all activities timeline and in keeping event-related expenses within budget; assist in the management and coordination of all affected groups to include catering, decorating, hospitality, cleaning and electrical, as well as other groups associated with event or function scheduling; and assist in the administration of scheduling times for each affected group to perform their duties.
•Assist in the coordination and contracts with the Show’s courtesy vehicles provider; coordinate and approve insurance certification for courtesy vehicles; work with Transportation Committee to ensure transportation of Show officials around the grounds and to off-premise locations for Show-related events; and oversee all tram, golf carts and utility cart use during Showtime.
•Assist Executive Director with task force or subcommittees in support of the Show, to include, but not limited to, the Show’s Building Committee and the NRG Park SIMS Committee for ongoing repairs and maintenance of the Park Complex.
•Assist Executive Director with the supervision of the Gate Keepers Committee for Showtime grounds and gate operations, to include staffing, committee support, grounds design and daily operations.
•Assist Executive Director with the supervision of the Asset Distribution Committee for Showtime procurement of all golf carts, ATV’s and other related equipment and committee support.
•Assist Executive Director in the management of the Worlds Championship Bar-B-Que Committee and annual event. This will include committee planning and scheduling of all activities related to the event. This will also include purchasing of general supplies, building materials and cleaning supplies; staffing and coordinating setup crews, cleaning contractors, carpenters, plumbers and electricians. Schedule and provide detailed work orders for various sub-contractors to include, but not limited to, tent companies, waste removal, LP gas companies and fence providers. Work with vendors in supplying equipment for Showtime operations such as forklifts, cranes, golf carts and other related requirements.
•Assist Executive Director in the management and maintenance of all offsite property holdings to include, but not limited to, the 300+ acre Reed Rd facility, Rosenberg property, and the 610/Kirby property.
•Act as a liaison for the NRG Park Management Company. Non-Showtime: work closely with operations and event staff to coordinate projects, events and daily operations which impact HLSR. Showtime: Coordinate all HLSR operational aspects with staff on a regular basis. SUPERVISORY RESPONSIBILITIES Directly supervise full-time staff and one or more temporary/seasonal employees. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) is required. Bachelor’s degree from a four-year college or university is preferred. Requires two to four years’ experience in the following areas to include supervisory experience in facility operations, fairs or festival operations and supervising medium to large staffs; Proficient in written and oral communication and comfortable with public speaking. Basic knowledge of FCC radio licensing and radio administration and communication. Able to read and understand construction documents, timelines and blueprints. Deadline driven project environment. Heavy phone and interpersonal contact. Some travel may be required. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
OTHER SKILLS AND ABILITIES Requires proficiency in word processing and other software including Microsoft Word, Access, Excel and CAD. Requires the ability to manage multiple tasks and shift of focus on a regular basis. Prior supervisory or management experience and negotiating skills preferred. Must possess the ability to interact with all levels of people, both within and outside of the organization, and demonstrate a high level of customer service skill. Must possess excellent organizational and communication skills, oral and written, and the ability to be flexible and productive in a fast-paced environment.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may be required to sit, stand, climb, balance, stoop, kneel, crouch or crawl. During the Show, the employee may be required to frequently walk to various places on the grounds. The employee may be required to lift and/or move 25 or more pounds. Requires good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination. Extended work hours required, especially during peak periods. The employee may be on feet for up to sixteen hours per day during set-up and the Show.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to dust, chemicals and animals at various times.
The Houston Livestock Show and Rodeo™ was organized for charitable, educational and scientific purposes to encourage and promote the breeding, raising and marketing of better livestock and farm products at public fairs and to promote and maintain research and educational functions within the livestock industry. It is the general policy of the Show to utilize, in the fiscal year subsequent to which... it is earned, the excess of its revenue over expenses for the furtherance of its exempt purpose, including the granting and/or funding of scholarships, educational endowments, agricultural research projects and other similar programs and the funding of related capital additions and improvements. The funds of the Houston Livestock Show and Rodeo are used exclusively to meet necessary expenses for its upkeep and operation and in furtherance of the exempt purpose of the organization.