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Summary of Duties: Responsible for working as the administrative and business partner of the Division Chief of Hematology-Oncology (Hem/Onc). Provides administrative leadership for faculty practice clinical and research operations. Responsible for oversight and general management for the Division across all missions. This division is comprised of over 120 faculty and 360 clinical/research/admin staff, clinical operating expenditures of $75 million, $20 million in grant revenue, and over 167,000 patient visits annually. Oversees and directs overall divisional business planning and financial management, ensuring the accomplishment of divisional goals and objectives. Interdigitates with Cancer Service Line (CSL) administration and Department of Medicine (DOM) administration on clinical programming and clinical operations at Perelman Center for Advanced Medicine and at satellite operations respectively.
Faculty Practice Administration
Advise Division Chief of relevant issues and governance, including operational problems/policies and faculty issues. Provide support to Chief, including offering resolutions and recommend changes, drafting responses to requests for information, and representing the Chief in discussions with faculty or departmental meetings. Includes developing faculty recruitment packages and supporting documentation.
Work alongside Division Chief, clinical leaders, and CSL leadership to chart course of programs, program improvement, and program effectiveness; provide strong project management for divisional initiatives. Align priorities, build support, and garner needed resources to execute and achieve priorities.
Oversees administrative aspects of faculty recruitment including requests to recruit, aligning financial supports, and timely execution of offers to candidates. Assures faculty are on-boarded effectively within their subspecialty program with requisite licensures and credentialing obtained. Oversees faculty coordinator to align and maintain faculty academic plans.
Drive faculty engagement by working with faculty and meeting with senior faculty leaders on an as needed basis to develop programs, explain incentives, effort, productivity, salary allocation, increase requests, compliance issues, etc.
Oversee the provision of data to individual faculty and managers, including volume statistics, billing statistics, incentives, productivity measures, research funding, research proposals submitted, and publications.
Administer the faculty compensation and incentive plans and programs.
Budget/Fiscal/ Revenue Cycle Management
Collaborate with the Chief to plan, strategize and develop policies and procedures to maximize the organizational and financial position of the Division.
Direct and manage Divisional finances (clinical and research) and revenue cycle operations: Oversee creation and implementation of clinical and research budgets, control and monitoring of budgets; responsible to explain budget variances.
Review, analyze, summarize and interpret financial data. Oversee preparation of analyses and reports that detail the Division’s financial position. Develop annual reports, financial spreadsheets and other required reports.
Oversee management of malpractice insurance accuracy.
Prepare special reports as required; collect data, prepare report, and analyze statistics; includes reports to the SIC committee of UPHS regarding investment per FTE and productivity per FTE.
Submit quarterly clinical incentives for qualifying clinician educator faculty.
Interpret Departmental policies alongside CSL policies, objectives and procedures to guide medical directors and managers.
Interact with administrative managers to ensure compliance with standards and regulations.
Oversee initiatives pertaining to physician and clinic schedule utilization and management.
Work with CSL administration and DOM administration on clinical programming and clinical operations at Perelman Center for Advanced Medicine and at satellite operations respectively:
Provide guidance and assistance to on patient flow, utilization, front desk policies and procedures, and space design.
Resolve problems related to utilization of facilities, equipment and supplies, including space allocation; recommend clinic facility improvements including construction, renovation, and purchase of equipment.
Monitor practice activities to ensure cost-effectiveness of procedures and operations and high-quality health care for patients.
Assist with developing and marketing of new products and services.
Oversee personnel administration including staffing, compensation, and compliance with CPUP, Hospital, University, School, and Departmental policies. Interprets human resources institutional and departmental policies for faculty and staff; provides guidance to managers with staffing issues, including disciplinary action.
Responsible for general human resources oversight; provide guidance and direction to managers on posting, recruiting, advertising, hiring, job offers, salary scales, selection, and placement.
Responsible for the interviewing, selection, employment, development, discipline, evaluation, and management of administrative managers working with Medical Directors and staff leads.
Maintains professional affiliations and enhances professional development to keep pace with health care trends, including the MGMA and APA.
Maintains strictest confidentiality.
Other duties as assigned.
EDUCATION: Master’s Degree in Business Administration, Public Health, Health Care Administration, Management, or equivalent preferred. Bachelor’s degree required.
EXPERIENCE: Five to seven years of progressive experience in healthcare administration, including two years’ experience in a clinical environment and two years staff management experience.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
To apply, send resume to: David.Schaaf@uphs.upenn.edu, or visit: www.PennMedicine.org/careers, click on Search Career Opportunities and search on Job ID 69210,or go directly to: https://careers.peopleclick.com/careerscp/client_pennmedicine/external/en-us/gateway/viewFromLink.html?jobPostId=68468&localeCode=en-us