View Benefits Summary link or by request from SSU Human Resources.
Application Deadline First review of applications will be at 8 am on October 20, 2017. Applications received on or after the first review date may not be considered.
Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period.
Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to and under the general supervision of the Administrative Manager of the School of Science & Technology (SST), the incumbent is responsible for working as a team member with School of Science and Technology faculty and staff and fellow campus and SSU Advising Center advisors to: 1) Provide advising services to students interested in SST majors; 2) Serve as the Sonoma State University Mathematics, Engineering, Science, Achievement (MESA) Program Coordinator; 3) support SST departments by providing expertise in general education (GE) advising; and 4) perform other advising services, as needed, such as tracking of, communication with, and outreach to Undeclared students considering majors in the School of Science and Technology.
Major duties of the position include, but are not limited to, the following: Advising - Provide academic and career advising for SST majors as well as students interested in SST majors. - Coordinate and partner with campus advisors, particularly the undeclared advising team in the SSU Advising Center Advising, on all campus advising issues and initiatives; serve as the primary liaison between SST and the SSU Advising Center providing regular communications regarding School and major matters (e.g. impacted programs, curricular changes, registration alerts, prerequisites, deadlines, opportunities, etc.). - Advise SST majors who are on probation or disqualified, referring to major advisors as appropriate. - Offer advising resources in multiple formats including one-on-one and group advising sessions, presentations to prospective students and parents, and online materials. - Offer regular workshops for students including sessions for students interested in applying to impacted programs as well as professional development workshops for students as they prepare for entering the workforce and/or further advanced study. - Coordinate with other student support efforts and programs (e.g. LSAMP, EOP, McNair, Women in Tech, etc.) to maximize synergies and outcomes. - Create a coherent and expanded recruitment and support structure to increase the diversity of SSU's STEM population by expanding advising pathways for potential STEM majors. - Improve existing mentoring, research, and service-learning opportunities for STEM students. - Take the lead on creating and maintaining an SST advising website. - Provide drop in hours as well as scheduled appointments for students. - Support advising efforts throughout the school year with such tasks as advising for freshman and transfer orientations, staffing information booths at Seawolf Decision Day, development of advising materials, etc..
MESA Coordinator - Plan, develop, implement and coordinate the MESA program to increase enrollment and improve retention of underrepresented students in the School of Science and Technology. - Maintain regular contact with the Statewide MESA office to ensure that all components of the program are consistent with established guidelines; draft reports and program evaluations; gather data and draft status reports as required or requested; and attend training and other scheduled meetings of MESA program coordinators. - Develop partnerships with stakeholders from education - particularly Santa Rosa Junior College - business, industry, government, community-based organizations and university staff who will be important to the implementation and success of MESA projects. - Draft budget priorities and work with the Dean's Office and the Office of Faculty Research and Sponsored Programs (OFRSP) on the financial management of any external grants, ensuring compliance with all funding regulations. - Handle the timely submission of MESA deliverables to the Statewide MESA office. - Maintain MESA students' files with regard to their program status; maintain contact with students through personal discussions, regular meetings and program activities. - Review MESA enrollment applications from all potential students and approve admission to MESA; maintain MESA records of all ineligible, historic, and active MESA participants. - Work with faculty and staff to select qualified students to tutor or lead study group sessions in SST. - Plan, schedule and coordinate MESA activities related to recruitment, career advising and job orientation, academic advising; collaborate with academic departments in planning and conducting outreach activities. - Contribute to grant proposals and assist in collecting appropriate data in preparation of grant development. other - Oversee and coordinate the SST Student Success and MESA Center. - Provide direct supervision for student assistants performing Center-linked activities such as peer advising and peer tutoring.
Performs other secondary duties as assigned.
Duties take place primarily in an office setting located at Sonoma State University, however additional duties may be performed both indoors and outdoors. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator.
Qualifications Equivalent of graduation from a four-year college or university in an SST-related field. A master's degree in an SST-related field is preferred. Equivalent of three years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job related field may be substituted for one year of professional experience. Proficiency with computers and Microsoft Office Suite (Outlook, Word, Excel) required.
General knowledge of the principles, practices, and trends of the Student Services field in general. Thorough knowledge of the policies, procedures, and practices in regards to working with diverse college students. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; ability to advise students individually and in groups on complex student-related matters; ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; ability to interpret and evaluate descriptions and explanations of valid conclusions and project consequences of various alternative courses of action; ability to carry out a variety of professionally complex assignments without detailed instructions; and ability to establish and maintain cooperative working relationships with a variety of individuals. Ability to coordinate and prioritize multiple, competing tasks to meet project deadlines. Strong oral and written communication skills, including excellent customer service skills. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Ability to work effectively both independently and as part of a team. Innovative and open to novel ideas and approaches. Ability to be flexible in handling changes and challenges and ability to think clearly and to remain focused under pressure; ability to work in a stressful environment where constructive feedback from others is encouraged. Sonoma State University is committed to fostering and supporting multicultural competence for faculty, staff, students and administrators. Multicultural competence, as demonstrated through knowledge, skills and actions.
Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process Click the 'Apply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apa...rtment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.