As a social justice organization, YWCA Evanston/North Shore seeks to raise awareness of the issues of racial and gender equity and to affect real change in our communities. Focused on racial justice, domestic violence, women’s economic advancement, and youth health and safety, YWCA Evanston/North Shore serves the northeast metropolitan Chicago area with a variety of programs and services that improve the lives of women, families, and communities. Learn more at: www.ywca.org/evanston.
YWCA is an Equal Opportunity Employer, and is committed to creating a workforce that reflects the diversity of the communities we serve.
The controller position is accountable for the accounting operations of the agency, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles.
Issue timely and complete financial statements monthly to the board and finance committee with narrative.
Coordinate the financial section of the corporate annual report with the communication and development department.
Recommend and track benchmarks against which to measure the performance of company operations.
Calculate and issue financial and operating metrics.
Manage the timely production of the annual agency and department budgets and forecasts including training and supporting directors in building department budgets.
Calculate variances from the budget and report significant issues to management. Facilitate and document quarterly meetings for the 1st through 3rd quarter with the COO, CFO and each director to discuss budget variances.
Facilitate an annual projection and budget restatement 6 months after the beginning of the Fiscal year.
Direct the completion of capital and depreciation reports every 6 months.
Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations
Generate program budgets quarterly which incorporate all direct and indirect expenses.
Ensure compliance with financial and contract reporting requirements for funders or regulatory agencies including ADA reporting to employees and IRS.
Coordinate the provision of information to external auditors for the annual audit and any other audit required to ensure financial statements are issued to the board at their October Board Meeting.
Monitor debt levels and compliance with debt covenants and work with the CEO and CFO to ensure cash flow is sufficient to meet obligations.
Comply with local, state, and federal government reporting requirements and tax filings.
Mitigate risk by suggesting, developing, and maintaining a documented system of accounting policies and procedures with annual reviews for needed revisions.
Ensure that accounts payable are prioritized and paid in a timely manner.
Monitor and report on accounts receivable collections.
Process payroll in a timely manner.
Ensure that periodic bank reconciliations are completed.
Ensure that required debt payments are made on a timely basis.
Maintain the chart of accounts.
Maintain an orderly accounting filing system which is compliant with retention schedule.
Maintain a system of controls over accounting transactions.
Assist CFO in developing work priorities of Accounts Payable and Payroll Manager and provides technical support and direction as needed.
Manage outsourced functions in a timely, thorough and accurate manner – including audit.
Negotiate contracts with major vendors (insurance, utilities, telephone)
Performs other duties as assigned by management.
Nonessential Functions: (5%)
Attends senior management meetings and participates in other agency committees representing the department and educating the organization about financial functions.
Regularly pursues professional development opportunities to stay current in the fields of technology and nonprofit accounting and financial management.
Understands and adheres to all of YWCA Evanston/North Shore procedures and policies as well as YWCA Employee Handbook
Prior Work Experience: Five years' progressively responsible financial experience in nonprofit setting managing accounting and financial information requirements. Minimum 3 years supervisory experience.
Microsoft Word, Excel, Outlook, PowerPoint, and Financial Edge.
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Project Management – Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; guides work flow of others.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Conceptual Thinking – The ability to identify and evaluate resources and plan for their utilization throughout the execution of comprehensive, long-range plans.
Creativity – The ability to adapt traditional methods, concepts, models, designs, technologies, or systems to new applications; or the ability to devise new approaches to make improvement or solve problems.
Flexibility – the ability to readily modify, respond to, and integrate change with minimal personal resistance.
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents and communicate content to non-technical audiences. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write professional text that conforms to prescribed style and format.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Submit resume and cover letter to email@example.com. Be sure to list the position title in the subject line of your email. No phone calls please.
Founded in 1858, the YWCA is the oldest and largest multicultural women’s organization in the world and has been in the forefront of most major movements in the United States as an advocate for social change. Dedicated to eliminating racism and empowering women, the YWCA Evanston/North Shore has made a difference in the lives of women, children and families by working to end domestic violence; nur...turing women’s economic empowerment and leadership; fostering racial, gender and economic equity; and empowering youth through swimming.