Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and maintaining the Washington State Library. The office also administers the Address Confidentiality Program (ACP), the Legacy Washington and the Combined Fund Drive. Visit our website at: www.sos.wa.gov.
The Washington State Archives Division is looking for motivated individuals that are dedicated to preserving and making information available to customers of all kinds. If you have strong records management skills and want to be part of a dedicated team of top notch professionals providing quality information services to eager customers, then we look forward to hearing from you.
This job announcement is for two project positions that report directly to the State Records Manager and will be responsible for providing advice and consultation to government agencies, presenting training, developing online resources, and assisting with the development and review of retention schedules. The duration of these positions are scheduled until 30 June, 2020.
Please note: It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.
Provides advice and consultation to government agencies
Answers routine questions from external customers relating to archives and records management issues
Conducts on-site consultations to provide advice and assistance to customers on routine archives and records management issues
Builds and maintains working relationships with internal and external customers
Promotes and facilitates the use of archives services by local and state government agencies
Presents in-person training and webinars to government agencies and other stakeholders on archives and records management topics
Organizes presentation arrangements such as booking venues, organizing catering, registrations, and printing of handouts
Develops online resources
Develops clear, concise, and easy to follow advice sheets, "how-to" videos, forms/templates, and other tools to assist government agencies with routine archives and records management issues
Researches legal issues, best practices and approaches taken in other jurisdictions as part of the development of the online resources/tools
Monitors existing online resources to ensure they are up-to-date and relevant
Assists with development and review of retention schedules
Master's degree involving a major study in archives and records management, history, or related field with coursework related to archives and records management principles
Two years of experience in the functional operations of an archives and/or records management program
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
Current Washington state driver's license or have requested and obtained an appropriate accommodation
Experience managing electronic records, including knowledge of social media and other emerging technology
Speaking in-front of small or large groups
Experience presenting presentations and instructional programs with an emphasis on adult learning styles
Certification by the Institute of Certified Records Managers
About Office of the Secretary of State, Washington State Archives
Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the state's important legal and historical records, and maintaining the Washington State Library. The agency also administers the Address Confidentiality Program, the Legacy Program and the Combined Fund Drive. Visit our website at: www.sos.wa.gov.