Proposal/Scope of Work of Facilities Management Internship Program:
The Institution Advisor will manage the Facility Management Internship Program for facility maintenance at New Jersey Department of Military and Veterans Affairs (NJDMAVA) facilities. In coordination with NJDMAVA, Rowan University will accomplish the following tasks:
Implement Operations Management Software (FacilityDude and BUILDER Sustainment Management System) for DMAVA. Train DMAVA employees on proper use of the software.
Work with the “Rowan University-New Jersey Army National Guard (RU-NJARNG) Energy Audit Center” interns to take energy and water efficiency improvement recommendations and enter them into the work order system and track them.
Perform site visits and assessments to gather information on all facility systems and equipment to populate the software program with.
Gather information on facility events and populate the software for scheduling, billing, and energy management purposes.
Input electric, gas, propane, fuel oil, and water and sewer utility bills into the system and run bill analysis reports to verify accounts.
Monitor monthly utility bills and identify problem areas and facilities with high use.
Measure and verify energy savings from implemented efficiency measures.
Conduct life cycle cost assessments to determine best options for replacement or repair of equipment.
Perform Installation Status Report (ISR) Infrastructure building inspections using digital inspection workbooks to determine:
Mission Functional Rating
Perform energy security facility inspections, provide assessment reports, and maintain the NJARNG energy security master plan.
Assist in the assessment and project management of large scale facility upgrade projects through grants, Energy Saving Companies (ESCOs), Utility Energy Service Contracts (UESCs), or similar programs.
Oversee and track the agreement renewal, modifications, and budgets for all DMAVA-RU programs:
RU-NJARNG Energy Audit Center
Energy Intern Program / Building Information Modeling (BIM)
Geographic Information Systems (GIS) Internship
Energy Management Intern Program
As needed: Update NJDMAVA Access databases to integrate new processes and information.
It is expected that Rowan will integrate 20% of NJARNG facilities into the program each year so that 100% are operational within 5 years.
The Institute Advisor shall:
Be a full-time employee of the Institute,
Be a legal citizen of the United States and submit to a DOD national agency background check in order to obtain a DOD CAC,
Have a valid State of New Jersey driver’s license,
Possess a minimum of a Bachelor of Science majoring in Engineering, Environmental Sciences, Business Administration, or related programs,
Meet the qualifications listed in the Job Description,
With the Sponsor Coordinator, cooperatively develop Tasks,
Spend a minimum of 40 hours per week working on Task(s) and program management associated with the program.
Work cooperatively with the Sponsor’s personnel and Sponsor Coordinator to complete assigned Task(s).
Ensure continuity of information not only to the Institute, but will be readily available to provide resources and advice, monitor progress of internship activities, develop and review project reports.
Mentor and train the Intern(s),
Develop and provide feedback to Intern(s) during and following their internship tenure, to the Institute, and the Sponsor Coordinator,
In the case that revision to the program plan is required as conditions change or new needs become apparent, act as the primary authority and responsible party for completing assigned Tasks in accordance with applicable standards including submitting all deliverables, reports, etc. at the appropriate times specified in the Task,
Assign and manage subtasks to the intern(s) to facilitate completion of Tasks,
With the Sponsor Coordinator, act as the lead to develop a Project Management Plan for the particular year.
With the Sponsor Coordinator, develop and manage the budget to support the program.
Submit an Annual Summary Report to the Sponsor Coordinator.
Spend a minimum of two workdays per week at the Sponsor’s Lawrenceville office to learn from the Sponsor’s personnel and Sponsor Coordinator and spend the remaining workdays at the Institute location, 201 Mullica Hill Road, Glassboro, NJ 08028, in order to manage, advise, and guide interns assigned to the program. The Sponsor participates in an alternative work week program in which Sponsor’s employees receive every other Friday off if they work additional hours during the week. The Institute Advisor may follow the same schedule if approved by the Institute. However, if the Institute Advisor chooses to implement the alternative work week schedule, the Institute Advisor shall still work at the Lawrenceville Office a minimum of two days per week and maintain a minimum of 40 work hours per week. If the Institute Advisor chooses not to follow the alternative work week schedule, the Friday off during the alternative work week shall be spent at the Institute with the Intern(s).
Knowledge, Skills, and Abilities:
Knowledge of legal and administrative requirements of grant and contractual agreements.
Knowledge of the forms required in design, construction, and procurement work, including vouchers, change orders, progress reports, proposal forms, contracts and other documents.
Knowledge of methods used to collect and analyze data.
Knowledge of the factors to consider in allocation, use, operation, maintenance, repair, security, or procurement of building and/or other related services.
Knowledge of the principles of building management.
Knowledge of fiscal planning factors for a building management program.
Knowledge of energy efficiency rebates and incentives including NJBPU programs.
Knowledge of Department of Defense (DoD) and Federal building management mandates, procedures, and reporting.
Knowledge of Army Installation Status Report (ISR) ratings.
Ability to gather and analyze data.
Ability to provide technical assistance.
Ability to establish and maintain essential reports, records and files.
Ability to prepare reports containing findings, conclusions and recommendations.
Ability to write procedures for the effective provision of building management, maintenance, repair and operation, security, and special service programs.
Ability to plan and implement building management and special building service programs for the operation, maintenance, security and renovation of buildings.
Ability to train staff involved in program activities.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education: Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration, Engineering, or related area.
Experience: Two (2) years of experience in the coordination and/or implementation of building management programs including building/property operations analysis, program development, organizational and/or fiscal planning, and/or cost efficiency programs and/or special building service programs, security, or a related field.
Two (2) years of general experience involving contract/grant work, project financing, construction management, and/or budget and management operations of a government or business entity, at least one (1) year of which shall have involved responsibility for some aspect of contract/grant administration.
A graduate degree in Business Administration, Public Administration, Engineering, or related field can be substituted for one (1) year of general experience.
Travel: Time will be split between Rowan University in Glassboro, NJ and NJDMAVA HQ in Lawrenceville, NJ. Travel encompasses 10% of work related duties.
A leading public institution, Rowan University combines liberal education with professional preparation from the baccalaureate through the doctorate. Rowan provides a collaborative, learning-centered environment in which highly qualified and diverse faculty, staff, and students integrate teaching, research, scholarship, creative activity, and community service. Through intellectual, social and cul...tural contributions, the University enriches the lives of those in the campus community and surrounding region.