Reporting to the Director of Finance, Program Administration and Contracts, the Financial, Treasury and Planning Manager will manage the day-to-day operations of IFES budgeting, planning, financial analysis and corporate treasury functions. The position will be responsible for: a) providing key information and analysis for decision making at all levels of the organization; and b) monitoring the financial position and the soundness of the organization’s financial assets.
Budgeting & Planning:
Manages IFES annual budget and quarterly forecast excercises, ensuring the information provided by projects, and support departments is timely and reasonable.
Consolidates budget and forecast information and prepates pro-forma financial statements and other reports for management and the Board of Directors.
Provides periodic reports comparing actual revenue and expenditures against projects, and explaining vairances.
Prepares a wide range of ad-hoc analysis for management as requested by the CFO and the Director of Finance.
Leads the streamlining and improvement of budgeting and reporting systems to allow easier and timely access to financial information by teams across the organization.
Develops guidance materials and training for employees across the organization on budgeting and planning related issues.
Supports the yearly NICRA submission.
Prepare monthly statement of Indirects report by business units.
Provide supporting schedules and accounting data for the annual organization audit as well as the A-133 audit.
Oversees the preparation of daily cash status reports and cash forecasts.
Closely monitors status of all bank accounts and deferred revenue balances. Notifies supervisor of any significant cash flow issues when they arise.
Serves as Administrator for Bank, USG LOC and disbursement services (e.g INTL, Western Union).
Initiate bank account transfers based on cash status report.
Perform additional duties as requested.
POSITION SCOPE: Manages and/or performs highly technical or complex financial support functions, requiring knowledge of contract compliance and financial analysis, budgeting and financial controls, cash management and treasury operations, ingenuity and capacity to evaluate and respond to new and changing issues. Leads and manages activities with internal and external partners to integrate efforts toward departmental objectives. Performance and outcomes are subject to senior management oversight.
DECISION MAKING/PROBLEM SOLVING: Complex decision-making requiring in-depth analysis and consensus-building, subject to management review. Analyzes and proposes solutions based on knowledge of professional principles and best practices. Consults with stakeholders within and outside the organization; identifies, proposes and builds consensus around best solutions. Complex decision-making requiring in-depth analysis and consensus-building, subject to management review.
FISCAL RESPONSIBILITY: Preparing budgets, pro-forma financial statements, cash status and forecasts, monitor bank accounts, balances and cash flow.
RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff, both within the headquarters and field offices. Builds and maintains relationships with internal and external partners, auditors etc.These require highly-developed interpersonal skills, active listening, creativity and problem solving to assure desired outcomes.
SUPERVISION EXERCISED: N/A
Education: Bachelor’s degree required in business, finance or accounting, project budget management or related field.
Experience: Minimum of 8 years of relevant experience in cash management and general ledger accounting. Experience with CAS/GAAP. Experience with USAID funding rules and regulations. Working knowledge of US government contracting procedures, regulations, policies is required, including FAR, CFR and OMB circulars. Working knowledge of non-US Government donors (UNDP, DFATD, DFAT, DFID) etc. Prior experience in working with external auditors and audit function preferred. Comprehensive financial process knowledge and analytical experience. Experienced with preparing financial and management reports. Significant experience with automated business & financial systems, spreadsheets, word processing, and database software.
Related Skills or Knowledge: Must have advanced Microsoft Excel skills -VBA experience a plus but not required. Experience with Costpoint and/or Deltek GCS Premiere and QuickBooks preferred. Proven track record of managing multiple priorities across multiple platforms with tight deadlines, with strong problem solving skills. Strong team building and management skills. Good written and verbal communication skills are required.
LANGUAGE SKILLS: English required.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions.
As the global leader in democracy promotion, we advance good governance and democratic rights by:
Providing technical assistance to election officials
E...mpowering the underrepresented to participate in the political process
Applying field-based research to improve the electoral cycle
Since 1987, IFES has worked in over 145 countries – from developing democracies, to mature democracies.