Provide financial services to students and departments, including student appointment procedures, student payroll, data management and reporting, approval of federal and non-federal student loans, and monitoring compliance with School, University and external policies governing expenditure of funds. Key areas:
Budget planning, variance analysis and long range financial modeling for over $170 million of expenditures per year.
Management of bi-weekly graduate student payments. tuition expense and revenue recognition. health care payments. graduate student teaching assignments. reconciliation of sub-ledger systems including the training of distributed users.
.Graduate student related tax compliance.
.Monitoring of student admission and enrollment status.
.Oversight of restricted funds; including assignment of fellowships and stewardship.
.Audits as appropriate payments, department entries and sub-ledger contents.
.Supervises three staff, distributed user oversight in over 60 programs. Duties and Responsibilities 1. Plan, implement and oversee the operations of the Graduate School Financial Aid Office. Manage the administration of semi-monthly payroll for ~ 2,700 graduate students using the Graduate Student Payment System (GSPS) and Workday. Knowledgeable about policies governing student finance, including expenditure of federal and other restricted funds. Coordinate problems resolution with students, Deans, departmental administrators, ITS and Payroll staff. Partner with Deans and others to develop financial aid policies as changes in programs and industry dictate. Maintain strong internal controls that ensure compliance with University and federal policies, including the expenditure of federal and other restricted funds. 2. Manage the operational processes of the Teaching Fellow Program. Partner with faculty and registrars to ensure teaching needs are met within the framework of the training expectations for students. Manage the Teaching Fellow System (TFS) client server technology. Develop and implement interfaces with other Yale student systems. 3. Transmit tuition and health fellowship credits and debits. Resolve payment issues with students, Deans, Student Financial Services and departmental staff. Reconcile University accounts with tuition and health charges. 4. Plan and oversee financial aid system implementations and interfaces with new technology and other applications. Plan, design and implement enhancements to GSPS client server technology. Train departmental registrars on the use of the Graduate Student Payment System (GSPS) and applicable policies. Review and approve registrars' work for accuracy and compliance with Graduate School policy. Lead quarterly GSPS-user meetings. 5. Provide oversight for the student loan process, interpreting federal loan policies as necessary, reviewing exceptions with staff and University Director as appropriate. Counsel students with exceptional financial issues. 6. Review expenditures in University and external accounts administered by the Graduate School. Identify required corrective action; supervise implementation and follow-up as required. Perform monthly reconciliations for all GSPS financial functions: payroll, student accounts, holding accounts. 7. Perform regular reviews of data for accuracy and completeness. Develop and prepare statistical reports for external agencies, the Dean and other offices of the University such as enrollment patterns and financial aid awards and other reports as required. 8. Analyze and project costs of new programs and/or policies. Maximize resources and appropriate use of gift, endowment, and sponsored agreements and monitor actual expense to budget.
Posting Position Title: Director 2
University Job Title: Director of Financial Aid, Graduate School
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills. Ability to listen and adapt quickly.
Required Skill/ability 2: Demonstrated ability to manage people on a daily basis and inspire a high level of commitment and performance. Excellent written and oral communication skills, interpersonal and analytical skills
Required Skill/ability 3: Ability to work independently on projects; high level customer service orientation; mediation, negotiation and consensus building skills.
Required Skill/ability 4: Ability to interact at multiple levels within the organization structure. Ability to work under continual deadlines requiring great attention to detail while managing competing responsibilities.
Required Skill/ability 5: Exceptional skills using MS Excel or similar software, ability to manipulate, synthesize and analyze financial data. Demonstrated ability to convert raw data into comprehensive financial reports and exhibits.
Preferred Education, Experience and Skills: 1.Masters Degree in related area. 2.Background in finance, gift accounting and payroll. 3.Experience auditing complex financial analysis and creation of funding models and projections. Financial system design and implementation experience. 4.Experience developing complex financial reports with multiple sources of data. 5.High degree of familiarity with database structures and reporting techniques.
Required Licenses Or Certifications:
Bachelor's Degree in related field. Six years of experience or an equivalent combination of education and experience.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.