GENERAL STATEMENT OF DUTIES: This person will provide strategic leadership for multi-year facilities planning, budget development, capital project implementation, accessibility initiatives, general campus operations and services, and sustainability initiatives. More specifically, and as stated within the 2017-18 strategic initiatives, the Director is a key participant in establishing a "new baseline of inclusive, multi-year facilities planning and proactive management focused on Augsburg's distinctively urban campus experience and excellent design."
This person will be responsible for the cost effective deployment and management of the custodial, grounds, and maintenance teams. The person provides direction and oversight of off-site leased spaces, serves as a liaison to the City of Minneapolis and other community organizations, and responsible for revenue generated by outside rentals of the University's athletics facilities. Directly supports shared services model in maximizing efficiencies of multiple organizations. Advances improvements as outlined in the university's campus master plan. Oversees the development and monitoring of multi-year budgets (capital and expense) for strategic campus improvements, deferred maintenance and for the departments and functions reporting into this position.
Strategic Facilities Planning: Establish multi-year vision for translating the University's Campus Master Plan goals and principles - in terms of campus identity, circulation, and facilities/space use - into concrete plans and projects that create strong teaching and learning environments, support a welcoming and active campus, and reflect the University's vibrant and diverse urban settings.
Campus Master Plan Implementation: Serve on the University's Campus Master Plan task force and as an active participant in the visioning and planning of each of the major facilities projects identified in the plan, coordinating the work of external design and architecture professionals to address the needs and perspectives of all internal constituencies affected by a given project.
Continuous Facilities Improvements: Serve as a member of the University Design Committee and attend the University Resources Committee, which is part of Augsburg's University Council shared governance structure, to establish collaborative, inclusive processes for identifying annual and multi-year space improvement priorities. Develop a multi-year Facilities Improvement Plan based on those established priorities, support effective communication of the plan across campus, identify the financial and staff resources required each year to address the top priorities and fulfill the implementation of the plan on an ongoing basis.
Facilities Management: Leadership and management of all campus facilities and operations including sustainability and development and implementation of a comprehensive and ongoing deferred maintenance program.
Sustainability: Promotes sustainability initiatives and practices. Manages integration of sustainability in operating practices, plans and projects. Improves sustainable supply chain management, enhance energy security and resilience for critical facilities, focus on life-cycle cost analysis for investments in facilities, and reduce chemicals in facilities operations, and campus carbon footprint.
Deferred Maintenance: Identify the financial resources and fulfill the implementation of the University established deferred maintenance program. Ongoing, develop subsequent maintenance programs to optimize the life of the University's physical assets and property.
Staffing: Recruit, hire, train, and manage regular, full-time positions to support the managerial functions of Building and Grounds, Maintenance, and Custodial departments.
Campus Communications Management: Emphasize exceptional service and proactively communicate with the campus community about the services provided. Responsible for 24/7 emergency coordination and response, in collaboration with Campus Public Safety. Work collaboratively with the campus community to ensure that facilities operations and services are consistently responsive to the needs of the campus.
Asset/Property Management: Identify, develop life cycle analysis, and provide regular reporting on all substantial assets within the control of the Facilities Management Department.
Project Management: Develop the process and provide primary direction, management, and reporting for all equipment and property development projects undertaken by the department. Ensure that the University and all design and construction contracted by the University meet current statutory, regulatory, and zoning requirements.
ADDITIONAL EXAMPLES OF WORK PERFORMED:
Budgets: Provides effective management of fiscal resources, including development of, and compliance with, multi-year facilities and utilities budgets. Develops and implements short- and long-range facility goals, including deferred and controlled maintenance programs. Identifies opportunities to improve energy efficiency, integration of renewable energy, and energy resiliency. Prepare and manage annual capital and deferred maintenance budgets, as well as, five-year plans. Provide for the appropriate expenditure and expense approval for all budgets within the functional area of the position (capital and expense).
Systems Development: Identify, develop, implement, and manage the department systems required to provide optimum energy management, facility access control, facility equipment monitoring, maintenance work, order control, and security control. Continuously evaluate business processes to ensure that the department is providing efficient services to the campus. Leverage data analytics to review trends, costs, and opportunities to improve business operations.
Training: Identify, procure, and implement training to develop the department staff in the areas of customer service, position development, and safety & security.
All other duties as apparent or assigned by supervisor(s).
Bachelor's degree in Engineering, Facilities Management, Architecture, Business Administration, or directly related field. Master's degree preferred.
Minimum of eight (8) years of increasingly responsible facilities-related management experience in a complex environment.
Certified Facilities Manager (CFM), Certified Educational Facilities Professional (CEFP), Professional Engineer (PE), or closely related certification, desirable.
Certified Facility Manager preferred.
Effective, clear oral and written communicator.
High level of negotiating skills.
Advanced ability in financial analysis and budgets (capital and expense).
Proficient in Microsoft Office Suite software.
Knowledgeable in heating, ventilating, and air conditioning theory and application.
Knowledgeable in facilities electrical theory and application.
Knowledgeable in building system monitoring and control systems.
Knowledgeable in corporate property/casualty insurance and risk management programs and applications.
Knowledgeable in a software drafting tool preferred.
Knowledgeable in planning, design and construction
Ability to work effectively and collaboratively in a diverse work environment.
Ability to be attentive to details, be accurate, be precise.
Ability to lead/teach; work in a team environment; work independently with little supervision.
Ability to reason/analyze; show initiative; maintain confidentiality and demonstrate patience, understanding.
Ability to organize workflow; manage multiple projects; and handle frequent interruptions.
Augsburg University educates students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed to intentional diversity in its life and work. An Augsburg education is defined by excellence in the liberal arts and professional studies, guided by the faith and values of the Lutheran church..., and shaped by its urban and global settings.Set in a vibrant neighborhood at the heart of the Twin Cities, Augsburg Augsburg offers more than 50 undergraduate majors and seven graduate degrees to more than 4,000 students of diverse backgrounds. The trademark of an Augsburg education is its emphasis on direct, personal experience. Augsburg educates students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders.Augsburg's undergraduate program of liberal arts and sciences is offered on both a traditional weekday schedule and a non-traditional weekend and evening schedule. Augsburg offers master's degree programs in business, education, leadership, nursing, physician assistant studies, and social work, and a doctoral program in nursing practice. Augsburg's 4,000 students come from diverse religious, cultural, and ethnic backgrounds, representing 43 states, 40 foreign countries, and 24 tribal nations/reservations. The University also is a nationally recognized leader in providing services to students with physical or learning disabilities. This on-campus diversity is enhanced by Augsburg's location at the crossroads of the Twin Cities' most diverse neighborhoods. The Univertiy's location also provides access for all of Augsburg's students to participate in community service and internship experiences that not only enhance their classroom learning but also prepare them for life's work in a multi-cultural society.