Under the supervision of the Sr. Hospital Associate Director for Administration and Supply Chain Management, the incumbent will assume Department Head responsibilities as Director of Hospital Purchasing. Responsibilities include complete overall administrative management of the Hospital's procurement activities.
Qualified candidates must demonstrate excellent interpersonal skills and time management skills. They should be focused and detail oriented and be able to work with all levels within the organization.
Duties of the Director of Hospital Purchasing may include, but are not limited to:
Directs all functions of the Purchasing Department. Develops and manages workflow processes and internal reporting structure to improve efficiency and increase productivity. Provides internal staff with the vision of operational goals and oversees the implementation steps to ensure goals are reached. Ensures staff is trained on all policies and procedures in accordance with NY State Finance law.
Handles major negotiations with vendors on contracts. Oversees the resolution of all purchasing related Accounts Payable discrepancies and ensures that they are handled expeditiously. Ensure staff's timely completion of evaluations, re-certification, and annual health assessments. Oversees buyer workloads to confirm they are managed to maximize efficiency. Monitors staff productivity to ensure all transactions are conducted timely.
Prepares monthly dashboard of productivity indicators and performance standards. Oversees and tracks staff negotiations of cost savings.
Work closely with SUNY officials, GPOs, and the Purchasing staff from Upstate, Downstate and other Stony Brook Medicine hospitals to implement multi hospital contracts for cost savings opportunities and to streamline the procurement work flow. Ensures a continuous line of communication among the different agencies.
Ensure all procurement transactions are conducted within the guidelines of New York State Finance law. Confirms that all approvals are obtained as required from the Office of the State Comptroller. Validates that all transactions are documented properly and that the procurement records are audit ready. Maintains direct communication with Office of the State Comptroller, the Attorney General's Office, the Office of General Services, Stony Brook Campus Procurement and Internal Audit. Maintains liaison with SUNY System Administration.
Ensures all required documents are submitted in a timely manner as requested by the Internal Audit department and the Office of the State Comptroller. Reviews all Purchasing department policies and procedures to ensure they are accurate and up to date. Implements post audit recommendations from The Office of the State Comptroller and Internal Audit.
Ensures Minority and Women Owned Business Enterprises (MWBE) and New York State Service-Disabled Veteran-Owned Business (SDVOB) required quotas are being met and reported to SUNY accurately.
Ensures the Purchasing department maintains continuous proactive communication so customers are always aware of the status of their requisitions. Creates reports to be sent monthly to customer departments informing which contracts are ending within 90 days. Meets monthly with key customer department leaders to review problems and concerns. Educates customer departments on the correct procurement process.
Ensures new annual blanket order masters are completed on a timely basis to coincide with the start of the new fiscal year.
Direct staff to utilize the various GPO web sites and Advisory Board, ECRI and MD Buy Lines for contractual pricing and benchmark industry pricing comparisons to maximize savings.
Ensures Lawson Materials Management Information System Purchasing data is entered timely and accurately.
Required Minimum Experience and Skills: Bachelor's degree in Business Administration, Healthcare Administration or similar. Minimum of 10 years of purchasing experience in a complex institutional agency or large corporation. Demonstration of increased supervisory experience with a minimum of 5 years management experience. Results oriented and meets deadlines. Strong analytical, contract, and negotiation skills. Effective communications skills required in order to collaborate with a variety of clinical and business leaders across the organization, including executive level and physicians. Effective in working with supply chain peers across the organization. Must possess strong leadership, organization, and educational skills. Proficient in MS Office with emphasis on Excel. Must possess strong written and verbal communications skills.
Preferred Qualifications: (As evidenced by an attached resume): Ten (10) years of corporate purchasing experience including contracting preferably in a hospital setting at an Integrated Delivery Network (IDN) or health care manufacturer or distributor. Experience in negotiating major contracts for Physician Preference Items (PPI), Facilities and Construction, Information Technology and other specialty hospital clinical departments. Proven management skills and demonstrated knowledge of hospital and clinical staff functions, medical/surgical supplies, diagnostic testing, etc. Familiarity with Lawson is a plus. Experience with procurement for a government agency preferably a New York State government owned agency. Master of Business Administration degree preferred.
Special Notes: Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at email@example.com.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AThttp://www.stonybrook.edu/police
Official Job Title: Director of Instructional Resources
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: University Hospital Purchasing Department-Stony Brook University Hospital
Schedule: Full-time Day Shift 8:30 am - 5:00 pm Pass Days: Sat, Sun