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Department: 110101 - CALS - Academic Programs
Location: Raleigh, NC
Essential Job Duties:
The Program Coordinator is responsible for the management of the University Industry Consortium (UIC) Fellows program and serves as the primary interface with UIC Fellows, industry and university partners, mentors, residential program directors, the UIC Fellows Executive Committee (governing board of the program), and NC State HR and budget officials. The incumbent manages all operational components of program delivery. Primary responsibilities of the position include:
Establishing good working relationships with participants.
Develop and maintain a highly professional atmosphere and customer service level at all times with UIC Fellows and industry and university partners.
Use strong project management skills and manage the continuous process of multiple programs being delivered simultaneously.
The position will focus on key components, as follows:
Manage program – 40%
Direct all aspects of selection and management of the UIC Fellows.
Direct all aspects of selection and management of industry sponsorships.
Direct all aspects of selection and management of mentors.
Direct all aspects of planning of UIC Fellows residential sessions, including securing meeting essentials, negotiating with hotel managers, developing meeting schedule, instructing speakers with the required outcome for the sessions, etc.
Direct all aspects of professional development programming outside of residential sessions, including monthly conference calls/webinars, fellows' projects, fellow leadership project, etc.
Evaluate curriculum verifying it aligns with strategic goals; reporting directly to the Executive Committee, and site directors with changes.
Supervise temporary and work study employees
Manage UIC Fellows Program assessment and measure of progress for Executive Committee.
Oversee and monitor contracts and subcontracts, pre- and post-award agreements, resolving issues as representative of the program.
Develop and manage financial reports assuring accuracy.
Account management which includes establishing the budget, generating invoices, reimbursements, travel and reconciling the accounts through the NCSU system including Wolfpack Reporting System (WRS) and Research Administration Data and Reporting (RADAR).
Evaluate program databases analyzing outcomes to report to secondary sites and Executive Committee.
Manage collecting and processing of data on participants keeping the data current.
Administer coordination of meetings and conference calls for the Executive Committee and other committees as needed.
Supervise correspondence with all participants, past and present resolving concerns that may arise.
Assess outcomes of the evaluations as to whether or not the specific objectives are being met.
Direct the recruiting of new cohort. Guide applicants on required information.
Develop correspondence and marketing materials for potential Fellows; managing relationships with the UIC and NC State CALS to utilize their communication outputs.
Control coordination of fellow’s projects; facilitating project reports conference calls.
Manage selection and collaboration with other sites.
Information analysis and decision making-10%
Manage all fiscal functions: reconcile accounts, inspect contracts and subcontracts, control invoices, tuition, travel, reimbursements; resolve financial issues.
Review and clarify university generated financial reporting systems.
Evaluate and generate projected yearly budget; ensuring budget encompasses new initiatives proposed.
Analyze budget and generate a plan for tuition/program balance over duration of 5-year project.
Developing long-range objectives from the FFAR proposal.
Report analysis to Executive Committee.
Assess and recommend cohort admission to the UIC Fellows program, research project selection, mentor selection and residential site selection in cooperation with Executive Committee and appropriate selection committees as designated by Executive Committee.
Communication and marketing-10%
Cultivate relationships and communication between all fellows, industry and university partners, mentors, site coordinators, Executive Committee, facilitators and staff; resolving issues so all are in agreement.
Correspond with site coordinators ensuring secondary site schedules are set.
Evaluate and produce summaries of sessions and press releases.
Facilitate the use of information technology for programs.
Design and develop marketing materials.
Produce monthly newsletter, webinars and evaluations.
Provide consultation and interpretation relative to questions and issues associated with the functioning of the programs.
Prepare reports for Executive Committee conveying any recommendations.
Organize regular conference calls to core leadership director and site directors to advise them on curriculum changes or program issues.
Deliver requested information to university administrators including C&G and CALS business office.
Collaborate with Executive Committee in proposing resolutions to issues.
Deliver advice and analysis to the Executive Committee.
Supervise temporary and work study employees.
Manage work between contracted individuals and programs.
CALS Graduate Program and FSLI support-15%
Assist Associate Dean and Assistant Director for Academic Programs with tasks related to CALS Graduate Programs.
Assist Program Coordinator with tasks related to Food Systems Leadership Institute (FSLI).
Some evening and weekend work and travel to secondary sites.
Require post-baccalaureate credentials or a bachelor's degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
Experience conducting team-oriented management.
Exhibit exceptional leadership abilities.
Demonstrate effective written and verbal communication skills.
Excellent attention to detail.
Experience in online learning, corporate customer service, and training and development.
Strong customer service orientation.
Strong project management and organizational skills.
Strong command of Microsoft Word, Excel PowerPoint and learning management systems.
Required license or certification:
A valid drivers license is required for travel. NC drivers license required within 60 days of hire and must be maintained.
Position Number: 00106664
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at www.wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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