Advertised Summary Job Description: Columbia University Libraries seeks a motivated Assistant to the Vice Provost and University Librarian to provide high-level administrative support and resolve problems independently thereby relieving the Vice Provost of matters of detail. Duties include but are not limited to: - Acts as the point of contact between the Vice Provost and internal/external colleagues. Interacts with senior staff members and with a wide array of University offices, faculty members, senior administrators, and representatives of national library associations, private foundations and corporations, and government agencies. - Maintains schedule, coordinates committee and other meetings, prepares agenda and meeting packets, and communicates with staff and faculty representatives in a timely way. - Supervises two administrative assistants and coordinates the administrative support for the two Associate Vice Presidents, two Associate University Librarians, and other staff members of the Office of the University Librarian. - Manages travel, conference attendance, awards, and special events arrangements for the Vice Provost. - Prepares correspondence and other written documents for the Vice Provost's signature. - Performs research, compiles data and statistics and drafts reports as requested and other duties and special projects as required.
General Minimum Qualifications: Bachelor's degree and 3-5 years of related experience (or equivalent combination of education and experience) required.
Additional Specific Minimum Qualifications: - Strong computer skills, including MS Office suite, required. - Excellent communication skills, both verbal and written, and the ability to interact with individuals at all levels. - Ability to exercise discretion and judgment in dealing with sensitive and confidential matters. - Excellent organizational skills required.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.