Responsible for overall management, promotion and operation of the facility, including purchasing, booking, marketing, finance, human resources, food and beverage, box office, construction, advertising, security, production, maintenance, parking and related operations by performing the following duties personally or through subordinates.
Maintains active contact with the Client/Contract Administrator. Monitors Spectra’s compliance with all provisions of the management contract.
•Aggressively promotes the use of the facility to maximize its utilization.
•Negotiates lease agreements as determined necessary and in the best interests of the facility.
•Negotiates contracts and agreements with event organizers, hosts, managers and agents.
•Establishes and maintains effective working relationships with Client/Contract Administrator, tenants, government departments and agencies, entertainment/convention industry, community and civic organizations to encourage continual and regular use of the facility.
•Coordinates facility involvement with the Miami Convention and Visitors Bureau, as well as other appropriate destination marketing agencies.
•Assures the coordination, implementation and administration of specific plans and programs prescribed by corporate directives, to include: matters of training and development; quality assurance; energy efficiency; safety/emergency procedures, crowd control and crisis management procedures, or other areas needed.
•Develops and implements facility goals in accordance with the management contract, the client’s objectives, corporate policy, and good business practice.
•Prepares and maintains required and necessary reports/records for the Client/Contract Administrator and for the Corporate Office.
•Plans, organizes, coordinates and directs all activities and personnel engaged in maintaining and operating the facility.
•Assists and coordinates with the development of the annual operating calendar, activity schedules, and projections for the attendance and/or revenue.
•Conducts marketing, budgeting and weekly staff meetings.
•Directs the development and administers the execution of operating and marketing financial plans and documents; to include, operating revenue and expense budgets; capital expense plans budgets.
•Provides for control of day-to-day operations; assuring the coordination of plan, programs and events; conducts post-event operational financial review and analysis.
•Provides final approval of all contracts and agreements with suppliers, promoters, and tenants for necessary activities and services at the facility.
•Provides or coordinates for timely and effective response to directives and requests received from internal and external organizations, agencies, departments and individuals; assures and maintains the integrity of the facility and Spectra in all forms of communication and personal contacts.
•Oversees and advises Human Resources on any necessary revisions/modification to the staffing plans, including number and types of employees, essential functions, salaries, and benefits.
•Assures the administration of personnel and the operation of facilities are conducted in accordance with applicable local, state and federal regulations.
•Evaluates facility practices and recommends improvements to better reflect the needs of the Client and the facility, and/or to improve the efficiency and safety of operation, in compliance with Spectra’s policies and procedures.
•Responsible for recruiting, training, supervising and evaluating administrative and supervisory staff.
•Establishes and maintains effective working relationships with tenants, employees, union representatives and the general public.
•Other duties as assigned.
Manages subordinate Directors and Managers who supervise employees in the Events, Finance, Marketing, Operations, Food & Beverage/Culinary or other facility departments. Is responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with Spectra’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding; disciplining employees in conjunction with Human Resources; addressing complaints and resolving problems.
Knowledge, Skills and Abilities:
A dynamic leader with visionary abilities.
Excellent communication and interpersonal skills and organizational ability.
Ability to work with and maintain highly confidential information is required.
Ability to work nights, weekends and holidays as required by event schedule.
Ability to work simultaneously with a broad variety of vested interest groups and to foster a cooperative environment.
Demonstrated knowledge of the principles and practices used in the successful management of convention facilities.
Knowledge of Microsoft Word, Microsoft Excel and be internet proficient.
Ability to anticipate problems and implement immediate corrective action.
Ability to perform effectively under significant pressure typically associated with meeting the demands and timetables of the entertainment industry.
Considerable knowledge of safety regulations and other federal, state or local laws and regulations.
Strong orientation towards hospitality/customer service for the meeting, convention and entertainment industry.
Strong knowledge of budgeting, event management, facility operating standards, building maintenance, custodial, personnel and office management.
Previous experience with new facility opening or large renovation preferred.
Effective supervisory skills. Ability to deal effectively with human resource and personnel problems; to deal constructively with conflict; to motivate, provide counsel and execute applicable solutions.
Ability to manage a facility of same size and type.
Education and Experience:
Bachelor’s Degree (BA) from a four-year accredited college or university with major course work in business or public administration or related fields.
Minimum 6 years progressively responsible experience in supervision and/or management of a facility of similar type.
Or, equivalent combination of education and experience.
Experience in contract negotiation, business law, purchasing procedures, and supervising personnel.
Experience in labor relations and union contracts, if applicable.
Experience with new facility openings or large renovations preferred.
Eperience in and/or detailed knowledge of the convention, meetings, exhibition, and trade show industry.
Performing the duties of this position involves extensive and continuous standing and walking. Routine activities require the employee to be able to reach with hands and arms, sit, walk, stoop, kneel, crouch and crawl. The employee is frequently required to lift up to 50 pounds. The vision requirements include the ability to adjust focus, peripheral vision and close vision.
SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER
We are Spectra, the experts in hosting and entertainment, providing our clients with solutions and services that amplify the customer experience. We pride ourselves on our superior service and client-focused approach, as we bring innovative solutions to events across a range of sports facilities, convention centers, performing arts centers, state fairs, and much more.