Reporting to the Associate Dean for Medical Education Planning and Administration, the PME Program Coordinator/Manager is responsible for overseeing the administration of multiple projects, programs and initiatives in the PME. Manages the office of the Associate Dean for Medical Education Planning and Administration, including monitoring operating budget; scheduling and/or staffing meetings; communicating with external organizations, medical schools, etc.; responding to internal and external requests for information; researching issues in medical education for the Associate Dean and Dean for Medical Education. Manages the Associate Dean's calendar and occasional travel arrangements.
Primary administrator for PME-sponsored programs and events, including: organization of annual medical education retreat of MD program faculty and staff leaders; organization of annual teaching awards nomination and selection process and teaching awards event for the PME; organization of other meetings, events and retreats as required by the Dean for Medical Education and Associate Dean for Medical Education Planning and Administration, including university-wide meetings, national meetings, meetings involving multiple institutions.
Manages annual and ongoing review and revision of the official HMS Student Handbook and its publication on the PME website. Oversees the revision process involving content experts for each sectionof the Handbook; reviews revisions and edits text when needed; ensures information and embedded links are up-to-date and active.
Serves as staff to curriculum governance committees, including the Educational Policy and Curriculum Committee (EPCC, the executive decision-making committee governing the MD curriculum and MD program policies), which meets monthly. Participates in agenda-setting and inviting guests in collaboration with the Associate Dean, the Dean for Medical Education, and the chairs of the EPCC subcommittees. Attends meetings, takes notes, and produces minutes that record action items, recommendations and decisions. Follows up when appropriate with relevant faculty and staff. Ensures that important decisions and policy changes are communicated to faculty and staff in a new PME e-Bulletin that is under development. Participates in and organizes regular meetings of the staff of the EPCC subcommittees, coordinating agendas, policy reviews, and monitoring of accreditation standards.
Duties and Responsibilities continued the 'Additional Information' section.
Continuation of Duties and Responsibilities
Serves as a member of the Accreditation Team for the MD program in preparation for an accreditation site visit by the Liaison Committee on Medical Education (LCME) in 2019 and for any required follow-up reporting between site visits:
Manages annual reporting of data related to accreditation, including annual updating of the School's Longitudinal Statistical Summary Report (LSSR), which involves collecting data from HMS departments and ensuring all data are up-to-date and accurate before submission to the Association of American Medical Colleges (AAMC).
Manages the ongoing monitoring of the accreditation review process for standards related to the MD program in conjunction with the Associate Dean, Dean for Medical Education, Accreditation Project Office, and an MD program staff committee charged with preparing for the accreditation process and ongoing monitoring of accreditation standards in their administrative areas (e.g., Registrar, Admissions, Financial Aid, curriculum management and governance, etc.) Assists with preparation for LCME site visits – the next in March 2019, including the self-study process, completion of a data collection instrument, report writing, mock site visits, and preparation for the site visit by the LCME. Participates in monthly LCME webinars to ensure familiarity with interpretation of accreditation standards and changes in standards that pertain to the School's accreditation cycle. Assists in the collection of data about the MD program and identification of strengths and challenges that require attention. Assists in development of new MD program policies when indicated to meet accreditation standards.
Participates in report-writing and editing.
With the Associate Dean, organizes and staffs monthly meetings of the PME administrative leadership staff and periodic meetings of all PME staff, including an annual half-day staff retreat. The latter meetings provide an opportunity for PME staff to meet one another, to better understand the work of each office, and to create a better sense of community and teamwork. The PME Coordinator/Manager consults with the Associate Dean about themes/topics/panels, etc., and is responsible for organizing these staff meetings.
Collaborates with the PME web and project coordinator on website initiatives, including the HMS Student Handbook, maintainence of up-to-date information about PME administration and other PME-related content.
In collaboration with the Associate Dean, develops and monitors operating budgets for the Associate Dean's office and other PME-sponsored programs/events, including processing of all financial transactions and generating reports via the Harvard financial systems.
Provides staff support to cross-PME initiatives, including such projects as TMEC renovation, working with the Associate Dean and HMS Engineering and Construction; developing a PME e-Bulletin for faculty and staff to communicate important information about policies, events, curricular updates, etc.; and Lean training across the PME with the PME Director of Finance and in conjunction with the administrative leaders of all PME offices.
Staffs other PME projects as required.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
4 or more years administrative experience, preferably in an academic setting required.
Bachelor's degree preferred. Harvard Medical School experience strongly preferred; experience in medical education or higher education a significant plus. Initiative, energy, exceptional attention to detail, flexibility and the ability to work effectively in a highly decentralized organization; strong administrative, organizational and planning skills, and excellent writing and oral communication skills imperative. Proven ability to proactively problem-solve, meet tight deadlines, and manage multiple projects. Must be a self-starter, have excellent communication skills, be highly organized, thrive on working in a fast paced environment, adapt well to changing priorities and work well in a small efficient environment. Must be polished, enthusiastic, accountable, and a team player. Must demonstrate strong judgment, tact and discretion when handling complex and confidential material even in high stress situations. Must have a sense of professionalism and discretion to represent the Associate Dean in the Medical School community. Basic technical skills required; experience with web technology and/or willingness to learn new technologies a plus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.