Advertised Summary Job Description: Reporting to the Vice Chair of Research and the Research Administrator and working closely with Principal Investigators, the Grants Manager facilitates the development, review, submission, renewal of grants, clinical trials, contracts and subcontracts administered in the Department. Coordinates pre-award grant preparation and submission process. Ensures compliance with the regulations, policies and procedures, deadlines and milestones governing sponsored research funds. The Grants Manager is a key member of the Department's Research Administration team and works closely with the Laboratory Manager, Principal Investigators and Department and University administration.
1.Pre-Award Process: Assists Principal Investigators and faculty in the development, review, submission and renewal of grants, clinical trials, contracts and subcontract proposals. Coordinates and facilitates pre-award grant preparation and submission process. Researches, digests and disseminates information regarding research funding opportunities; maintains data on funding sources and a library of agency policies, procedures, and documentation. Interfaces with SPA, CTV and CTO on behalf of investigators.
2.Gifts/SRAs: Manages philanthropic gifts and sponsored research agreements with the development office and CTV, respectively.
3.Budget Preparation: Prepares and develops project budgets. Works with finance staff to clear suspense, overdrafts, and liquidation of open commitments. Processes Labor Accounting transactions. Assists Department Finance staff in the preparation of the annual research budgets for progress reports and no-cost extensions.
4.Core Centers: Interact with cores within the departmental P30 and P50 grants in preparation of budgets, services, and contract development.
5.Research Protocols: Assists Principal Investigators with the development, review and submission of IRB and IACUC protocols. Tracks progress and monitors deadlines and milestones.
6.Compliance: Works with Principal Investigators, faculty, and finance to ensure adherence to pertinent regulations, policies and procedures that govern sponsored grant funds. Stays abreast of NIH and external agency regulations, policies and guidelines related to the conduct of research. Participates in regulatory audits and inspections; corrects deficiencies. Ensures compliance and regulatory requirements for grants are fulfilled and milestone deadlines met including Conflict of Interest and Effort Reporting. Manages PMCID submissions for grants.
7.Recruitment: Participates in the recruitment and retention of new research faculty and staff. Assists with all aspects of bringing new programs, laboratories, and investigators on-line. Assists PIs with IRB, animal and grant transfers. Orients recruits to pre and post award policies, procedures and processes.
8.Cross covers other administrative positions and performs other duties as assigned.
General Minimum Qualifications: MINIMUM QUALIFICATIONS Bachelor's degree and three years of experience in research administration, or a combination of training, education, and experience.
Additional Specific Minimum Qualifications: Significant experience using Microsoft Excel required. Ability to work under pressure with multiple and competing deadlines required. Must be highly organized, with excellent communication and follow up skills. Ability to work as part of a team, with administrative, clinical research, and financial staff. Must have knowledge of applicable federal, state, and other sponsor regulation related to sponsored projects, including OMB Uniform Guidance or required to take University Certification Course in Sponsored Projects Administration. Must have the ability to utilize sound fiscal accounting practices and procedures to account for receipt of grant monies and prepare necessary reports.
Experience with financial management of pre grant awards procedures and process in a large and highly complex organization preferred. Familiarity with the University's complex system modules such as RASCAL, ARC, FDS and Budget Tool. Knowledge of Federal, State, and University policies and regulations regarding the receipt and administration of grants and contracts is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.