The New Jersey Apartment Association (NJAA) is the premier trade association representing all facets of the multifamily housing industry; including market rate and affordable housing owners, managers and developers, as well as suppliers. NJAA’s membership owns and manages over 200,000 apartments, providing quality housing to over one million New Jerseyans.
The four pillars of our organization are membership, advocacy, education and events. We believe that driving positive results for our association (and the multifamily industry as a whole) goes hand-in-hand with providing our members with flawlessly executed special events, including but not limited to: membership meetings, awards galas, charitable events and programs, golf outings, the largest conference and expo of its kind in the state, and more.
The Special Events Coordinator will be a detail-oriented team player that will provide strategic direction and project management that drives member retention and successful event attendance. The Special Events Coordinator must provide unparalleled customer service to our members upon every interaction. This position will be accountable for meeting income and attendance targets and requires some travel within New Jersey. This position will report to the Senior Vice President of NJAA.
Specific job functions will include:
Executing events from beginning to end; including pre-event, day-of-event and post-event activities.
Completing project timelines that establish a workflow internally and externally.
Act as primary liaison with third-party vendors including facility managers, caterers, talent agencies, hotels, technology providers and more.
Securing event sponsors and achieving sponsor retention.
Coordinating and attending site visits as needed.
Working with Membership Manager and Office Manager to ensure accounting and invoicing is done in a professional and timely manner.
Forecasting budget needs accurately.
Working with creative team to produce event marketing materials as needed.
Creating needed scripts, packets, table tent cards, name badges or other materials as needed.
Creating and coordinating event agendas and itineraries.
Managing event registration via NJAA’s web portal and membership management software.
Seeking and synthesizing feedback from attendees, sponsors, volunteers and others.
Developing and/or updating standard operating procedures for recurring events.
Providing financial analyses and event attendance reports to leadership.
Lead and manage an annual multi-day conference and expo that includes thousands of attendees, hundreds of exhibitors, evening receptions and galas, and over 25 educational courses and panels.
NJAA is an Equal Opportunity Employer (EOE). Our policy with respect to decisions affecting all terms and conditions of employment is to treat applicants and employees without regard to race, creed, color, sex, sexual orientation, religion, national origin, ancestry, age, marital status, disability and veteran status, or any other classification protected by applicable law, except where such considerations are bona fide occupational qualifications permitted by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.
Four-year college degree;
Two years of experience in event planning;
Proficiency in Microsoft Office Suite;
Knowledge of iMIS and Adobe InDesign a plus.
The ideal candidate will:
Have excellent communication skills;
Be able to staff events outside regular business hours;
Have access to a car to transport materials to and from events;
The New Jersey Apartment Association (NJAA) is the premier trade association representing all facets of the multifamily housing industry; including market rate and affordable housing owners, managers and developers, as well as suppliers. NJAA’s membership owns and manages over 200,000 apartments, providing quality housing to over one million New Jerseyans. The four pillars of our organization are membership, advocacy, education and events.