Advertised Summary Job Description: Reporting to the Senior Associate Director of Student Financial Advising, the incumbent assists with various operational and financial functions for Undergraduate Student Life, student organizations, governing boards, councils and their operations. The Assistant Director assists the Senior Associate Director with: shaping financial policy and procedures; improving financial advising services; processing & approving financial transactions; developing and implementing training curriculums; developing policy documents; developing communications related to financial advising for student organizations.
-Work closely with the Director of Administration and Planning, Senior Associate Director, student leaders and advisors on all student initiatives to ensure compliance with Columbia College and University policies and procedures. Work with the Senior Associate Director to implement all strategic plans and financial operations of student groups and governing boards. Assist with the evaluation of current financial services, design and development of new methods of service to streamline processes and increase productivity, as well as satisfaction. Investigate student requests for new services to determine feasibility and determine method of implementation.
-Advise staff, advisors, and student organizations on budget planning, monitoring protocols and develop financial processes that are in compliance with USL, Columbia College, and University policies. Work in conjunction with the organizational advisors to counsel student leaders on how best to financially manage large-scale events and programs, fundraising initiatives, corporate sponsorship and gift processing. Assist with designing and implementing financial services training for student organizational leaders and keep organizational advisors regularly informed of new policies, changes in current policy, current and new services within Undergraduate Student Life, Columbia College, Columbia Engineering, and the University.
-Along with the Senior Associate Director, on behalf of student group advisors and organizations, serve as the point of contact with Columbia College Finance, University Procurement offices, and external vendors supporting new vendor creation, requisition requests, and submission of contracts and service agreements. Assist with management of the Student Group Purchasing Card Program. Develop relationships with external vendors to ensure timely payment for services rendered.
-Assist with the development and implementation of training and communications that facilitates progressive learning for all Undergraduate Student Life advising staff and student leaders in key areas of financial management and processes. The Assistant Director is an integral player in developing and updating policy manuals, and ensuring proper documentation of all financial processes and procedures for student organizations.
-Other related duties as needed and assigned.
General Minimum Qualifications: Bachelor's degree and/or its equivalent required. Minimum of two to four years of related experience required.
Additional Specific Minimum Qualifications: Excellent computer skills, including advanced proficiency with Excel spreadsheets. Strong knowledge of Google for Business G Suite (Gmail, Google Drive, Google Calendars, etc.). Strong organizational, communications and interpersonal skills necessary. Ability to prioritize, work within deadlines, and manage multiple tasks. Incumbent should possess strong desire to work with and develop student leadership skills.
*Some evening and weekend hours required*
**Applications submitted without a resume and cover letter will not be considered**
Preferred Qualifications: Knowledge of University policies and procedures preferred. Knowledge of Columbia's financial systems preferred. Experience in the area of financial and budgeting operations preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.