Harvard Kennedy School (HKS) is a graduate and professional school that brings together students, scholars and practitioners who combine thought and action to make the world a better place. We believe that smart public policy and inspired public leadership can make people's lives safer, more prosperous, and more fulfilling. HKS teaches current and future leaders the skills they need to be effective in the private, public and nonprofit sectors, and our renowned faculty and trailblazing research centers pioneer bold new ideas. Our research centers focus on a range of policy issues, including democratic governance; international security and diplomacy; human rights; media and politics; criminal justice; gender bias; local, state and international affairs, and more. The Senior Sponsored Programs Administrator position provides an excellent opportunity to join a team of responsive, engaged research administration experts who are integrally involved in building the portfolio of research programs at Harvard's cutting edge school of public policy.
The HKS Research Administration Office (RAO) is a customer service unit that manages school-wide support for all faculty sponsored programs activity (externally funded grants and contracts), including pre-award proposal review and approval and post-award financial and reporting support. The RAO provides a range of other services in support of faculty research and engagement initiatives, including oversight of a subset of restricted gift proposal reviews, risk assessment and compliance consulting, assistance with funding searches and research development, and wide dissemination of faculty research output.
The Senior Sponsored Programs Administrator position plays a central role in the delivery of RAO services, which encompass the entire grant management lifecycle from proposal development to project implementation to dissemination of results. With limited supervision, the Senior Sponsored Programs Administrator manages (1) the strategic review and approval of sponsored grant and contract proposals and (2) a subset of post-award monitoring and reporting activities, to ensure compliance with HKS, Harvard University, and sponsor policies. Responsible for a portfolio of HKS research centers, this position serves as a central liaison between HKS faculty/staff and Harvard's central offices, including the Office of Sponsored Programs (OSP), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS).
Duties and Responsibilities Continued Below.
Position responsibilities continued:
Manages the strategic review and HKS approval process for a portfolio of externally-funded sponsored grant and contract proposals.
Ensures compliance with sponsor requirements, and Harvard and HKS policies such as the use of human subjects in research, cost sharing, overhead shortfall compensation, potential conflicts of interest, and Provost-level review.
Ensures that proposal budgets are reviewed for accuracy and financial policy compliance.
Offers training and guidance on the proposal submission process.
Manages a subset of post-award monitoring and reporting activities. Ensures that financial accounting, budgeting, monitoring, effort certification, reporting, and management of grants and contracts are accurate, timely, and in accordance with Harvard University and HKS accounting principles and procedures.
Provides ongoing compliance monitoring and risk management, and active problem-solving on a range of activities, including international activities, export controls, and use of the Harvard name and shield.
Oversees internal and external audit coordination and leadership.
Serves as an expert resource on HKS and Harvard University research policies and procedures.
Provides sponsored administration system access, training, and support (e.g., GMAS, OBI, PI Dashboard).
Manages complex, sensitive communication between/among faculty, senior staff, Office for Sponsored Programs (OSP), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS).
Participates in the development of training materials, conducts individual and small group trainings, and coordinates monthly outreach sessions.
Produces sponsored program activity reporting and expenditure projections for HKS senior leadership and others.
Represents HKS on University-wide administrative committees, and the RAO at school-level meetings.
We are hiring for two Senior Sponsored Programs Administrator openings.
Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
BA/BS required; 7+ years of broad based research administration experience emphasizing diverse proposal review and submission (e.g., US federal, non-federal, domestic, and foreign sponsors).
Familiarity with foundation and government agency policies/procedures for submission of proposals and management of awards. Knowledge of sponsored research accounting principles, practices, and compliance areas applicable to higher education.Ability to work with limited supervision; detail oriented person with strong collaborative, communication, organizational, problem solving, and financial skills. Proven ability to handle sensitive and confidential information appropriately, to manage multiple tasks simultaneously, and to achieve results in a timely and accurate manner. Excellent interpersonal and customer service skills required. Able to work independently and as a member of a team with shared responsibilities. Comfortable with deadline pressure and able to respond to shifting priorities. Demonstrated proficiency with Microsoft applications; excellent Excel skills required. Knowledge of Harvard's GMAS system and general ledger applications strongly preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.