Summary: The Human Resources Coordinator is responsible for overall administrative support functions of a north-side non-profit organization.
Position Responsibilities and Duties:
Assist with semi-monthly payroll with 100% accuracy
New hire set up and other relevant employment changes in HRIS system
Train new supervisors in timecard approval and corrections
Review and audit time off accruals, annual enrollment deductions and pay increases or other relevant pay changes
Review, track and correct monthly vendor invoices with required follow up.
Must have expert knowledge in employee benefits and the ability to analyze and compare plans, make recommendations when called for regarding plan offerings, and the ability to explain benefits in lay terms to employees in order to facilitate decisions at both the management and employee levels.
Create vendor requested benefits census and other data entry accurately.
Reconcile benefit vendor invoices to HRIS system and follow-up with vendors as needed.
Ability to manage vendor relationships.
Review data entry and follow up with vendors and staff as required in order to meet payroll deadlines.
Enroll eligible new hires in benefits, by explaining organization’s plan in an easy to understand but detailed manner.
Serve as the main point of contact for all employees regarding benefits. Must be able to work with C Suite to entry level employees.
Manage annual enrollment in collaborative manner
Plan and manage annual events
Conduct new hire orientation, including personnel file creation, maintenance and follow up
Follow up on all new hire paperwork for agency compliance/government audits; working closely with all HR staff.
Responsible for some recruiting. May have several open requisitions. Ability to independently manage recruiting process from requisition meeting through onboarding.
Manage candidate status in the applicant tracking system to comply with OFCCP regulations as well as an awareness of compliance with all federal/state laws and regulations including the organization’s Affirmative Action Plan.
Skills and Qualifications:
Over two years Human Resources experience supporting a matrixed organization
Mid-level knowledge of HRIS, payroll using (Paylocity, ADP or equivalent); at least two years of daily use
Must be able to work in a fast-paced environment while juggling multiple tasks
Strong initiative, follow up and time management skills
Organizational skills, attention to detail and deadlines required
Ability to prioritize but also follow direction and work independently towards a solution i.e. creative thinker
Work collaboratively with all levels of the organization – C Suite to entry level
Mid-level Excel (data manipulation and analysis)
Knowledge of government compliance requirements helpful.