This is a full-time fixed term position for 12 months. For full consideration, submit your application by 5 pm on November 28, 2017 .
Stanford University, recognized as one of the most prestigious and innovative academic institutions in the world, is in search of an Executive Assistant to support the Assistant Vice Provost for Student Affairs and Chair of the Community Centers. The mission of the Student Affairs division is to educate students to make meaningful contributions as citizens of a complex world. Essential to this mission are the programs and services provided by the Community and Resource Centers which include: Asian American Activities Center, Black Community Services Center, El Centro Chicano Y Latino, Native American Cultural Center, Queer Student Resources, The Markaz: Resource Center, and the Women's Community Center. The centers provide a gateway to intellectual, cultural and leadership development opportunities for Stanford students and are dedicated to empowering students to lead in a multi-racial, multi-ethnic and pluralistic society. If you are interested in using your organizational expertise to support this important work, we invite you to apply for this position.
Provide complex and diversified administrative support with minimal supervision. Anticipate the needs of the Assistant Vice Provost for Student Affairs and Chair of the Community Centers and proactively solve problems and/or independently handle issues.
Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor.
Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention.
Respond to inquiries from students, faculty, external constituents, and staff.
Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention.
Independently prioritize, plan, coordinate and/or oversee logistics for events and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.
Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
Manage complex business travel in compliance with unit, university, and sponsor policies.
Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.
Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.
Serve as Time & Leave Administrator for the Community Centers.
Perform administrative tasks related to financial and human resource transactions.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.