Note: Not all unique aspects of the job are covered by this job description
Job Code: 4483
Job Grade: I
Stanford University seeks a Research Administrator for the Chemistry Department. The purpose of this position is to manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.
This is an ideal role for a research administration professional who is looking to further develop and expand their capabilities within an academic environment. Reporting to the Finance and Research Administration Manager, this position is responsible for planning, forecasting, monitoring, reconciliation, administrative management, and all pre and post award activity for the portfolios of assigned faculty members and their research groups. The Research Administrator will liaise regularly with faculty, students, administrative staff and campus partners and will serve as a primary point of contact for administration of research-related activities in compliance with sponsor, department, and university guidelines and government regulations.
The successful candidate should have demonstrated experience managing research awards and budgets preferably in a university environment; a proven ability to manage multiple projects from conception through execution; a superior customer-service orientation; efficiencies and methodologies for time management and excellent attention to detail. The ideal candidate must demonstrate the ability to complete work independently and manage a key area within the Finance and Research Administration function.
The mission of the Stanford Chemistry Department is to deliver excellence in education and research by attracting the very best faculty and students. The Department serves 25 faculty members, 5 lecturers, ~90 postdocs, ~250 PhD students, 10 research staff, and 25 administrative staff. The Department facilities consist of over 280,000 square feet of research, classroom and administrative space spread over 5 buildings.
Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
Manage contract closeout process and audit inquiries; submit final reports and certificates.
Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
Oversee and review work of other staff. May supervise, train and mentor other staff.
Serve as a resource on subject area to principal investigator staff.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.