Schedule: Monday-Friday, 8:30 am – 5:00 pm (37.5 hours per week)
Department Name: Global Disease Epidemiology and Control
Personnel Area: School of Public Health
Location: 615 N Wolfe St W5507, Baltimore, MD 21205
This position will manage financial and administrative activities involving both non-sponsored and sponsored federal, non-federal grants, contracts, and agreements for assigned faculty in the Global Disease Epidemiology and Control and Social and Behavioral Interventions Divisions within the Department of International Health.
Primary duties include sponsored funding proposal preparation and submission, award set-up, account monitoring, financial reporting, and close out. Develop financial reports for forecasting and result analysis and ensures compliance with university and/or agency regulations and restrictions.
Specific duties & responsibilities
Working independently with minimal supervision, manage administrative and financial activities for assigned faculty.
Leadership role in the development of financial/administrative aspects of proposal submissions.
Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
Verify compliance with sponsoring organizations' guidelines, as well as, with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirm that anticipated promotions and other increases are calculated into the cost of project.
Advise faculty and staff on changes in sponsored research policies.
Review budget justification for appropriateness and completeness of content. Confirm consistency between budgets and budget justification.
Responsible for tracking proposals and other documentation through signature/approval process.
Develop and prepare financial reports for forecasting and results analysis for selected faculty in the division.
Recommend and implement changes to ensure balanced accounts.
Coordinate and participate in the development of unrestricted funds budgets and research grants and contracts, including revenues and gift accounts.
Analyze budget patterns, project expenditures and assemble approved budget.
Compile working papers and approved budgets: ensure that expenditures for budgets, grants, and contracts are monitored and that reports are prepared to maintain balanced accounts.
Assist in the development of management, narrative, and statistical reports for private and government donors.
Develop financial reports for forecasting, trending, and results analysis. Monitor, identify, and communicate over expenditures to faculty and administrative staff.
Monitor receipt of payments from sponsors. May participate in the development of payment schedules.
Apply a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies.
Set up budget accounts once award(s) has been granted or contract(s) signed.
Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
Provide instruction and answer questions relating to budget procedures and serves as liaison between the business office and unit areas. Identify budget issues, provide alternative solutions, and resolve problems. Monitor and approve expenditures throughout the budgetary period. Monitor sub-recipients, assist in sub-recipient desk reviews and audits.
Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps. Work with the payroll coordinator to ensure that faculty/support staff salary allocations are correctly submitted in SAP.
Complete the monthly reconciliation process to monitor expenditures on assigned accounts. Prepare non-payroll cost transfers to fix any erroneous charges as needed. Meet with faculty on a regular basis to discuss the status of their accounts.
Submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
Perform other duties as required.
Bachelor's degree required. Two years of administrative/budgeting experience, preferably in an academic or medical setting. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Knowledge of budget preparation and grant submission process. Experience with SAP and COEUS preferred. Ability to handle multiple tasks simultaneously and meet various concurrent deadlines in a fast-paced environment. Strong organizational, interpersonal, and communication (oral and written) skills. Strong analytical and problem solving skills. Keen attention to detail. Proven ability to work independently and function as part of a team. Ability to maintain confidentiality.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.