Working title (if applicable): Director of HNC Washington Operations
Starting Salary Range ($): 67,115 - $92,219/yearly
Employee group: Full-time
Schedule (hours/days): M-F; 8:30 am – 5 pm
Employee subgroup: Exempt
Department name: Administration
Personnel area (School): School of Advanced International Studies (SAIS)
Provides consultation and guidance on the Hopkins-Nanjing Center (e.g., operations management, key administrative issues, financial and resource needs) to SAIS leadership. Plays an integral role in strategic planning and holds responsibility for HNC's long-term goals. Provides content and subject matter expertise on the HNC's interests. Keeps abreast of policy and current trends in greater China and specifically the HNC. Directs all American and international marketing, faculty and student recruitment, and admissions. Acts on behalf of and coordinates on all HNC academic and faculty issues with the Hopkins-Nanjing Center's American Co-Director in Washington and Baltimore. Collaborates with the SAIS development office on fund-raising activities with alumni, donors, sponsors, and works closely with the SAIS and HNC development and alumni relations team in Washington.
Key Responsibilities and Duties
Leadership & Administrative Management 40%
Primary focus is to manage and provide daily operational leadership for the HNC Washington Office.
Creates and implements programs, systems, practices, policies and procedures
Participates in strategic planning with SAIS Deans, HNC American Co-Director, SAIS China Executive Director, SAIS and HNC faculty and staff.
Provides consultation and guidance on significant matters (operations management, key administrative issues, financial and resource needs).
Supervises and delegates work to the HNC Deputy Director in Washington, program officers and students (3 direct AO reports, 2 indirect staff reports).
Provides operational leadership for renegotiation of THE five-year agreements between Johns Hopkins and Nanjing University for operations of the Hopkins-Nanjing Center (Current agreement extends from 2016-2021).
Collaborates to expand research opportunities to promote the HNC's academic thought leadership.
Manages curricular changes in collaboration with the American Co-Director, the SAIS China Studies Director, and the SAIS Dean of Academic Affairs
Works closely with the Executive Director of SAIS China on cooperative events and activities, including alumni and friends of both SAIS and HNC
Manages collaboration for the HNC development activities between SAIS development office and the HNC.
Acts on the HNC American Co-Director's behalf in Washington in his or her absence (corresponds to Deputy Co-Director Nanjing)
Monitors budget planning and execution collaboratively with SAIS Finance Office, HNC American Co-Director, and the Executive Director of SAIS China.
Oversees, reviews and edits all HNC publications and recruitment materials; including catalogs, newsletters, annual reports, target emails, web banners and some development documents
Represents HNC to external constituencies as needed including U.S. government officials, professional associations (USAID, AAS), faculty, and donors.
Serves on both the HNC faculty selection committee, student selection committee, and HNC student financial aid distribution committee
Responsible for collaborating on all aspects of the annual JAC meetings with the HNC staff in Nanjing, as well as planning and coordinating the meetings in Washington tri-annually.
Organize and collaborate with American co-director on the HNC summer meetings involving staff in Nanjing and DC annually or as needed.
Program manager for the Washington/ International side of the HNC's major anniversary celebrations (35th anniversary in 2022, etc.)
Faculty/Staff Recruitment & Management 30%
Works collaboratively with the American Co-Director in faculty and/or adjunct hiring for HNC
Responsible for all aspects of recruitment and hiring HNC faculty (advertising, reviewing applications, member of selection committee, negotiating contract with potential hires)
Interviews and hires staff for the HNC Washington Office (HNCWO) and assists with the interviewing and hiring of all HNC international staff collaboratively with American Co-Director.
Provides direction and guidance to all HNCWO staff in their daily tasks and assignments
Provides direction and management for HNC international student recruitment, including campus visits, target email campaign, advertising and marketing and participates in campus visits as needed
Assists with training of all JHU staff working for the HNC. Organizes annual HNC staff meetings as needed and coordinates with SAIS and JHU staff for program overviews, initiatives, projects, budgeting and future planning
Collaborates with Human Resources on all program staff and faculty for payroll/benefits issues
Collaborates with the SAIS Associate Dean for Academic Affairs on all faculty contractual issues
Collaborates with the HNC alumni and development officers on cooperative activities with the HNC admissions staff
Financial Management 10%
Forecasts revenues and expenses and monitors budget for the HNC.
Recommends allocation of grants for academic study and internships; oversees fellowship grants to students
Teams with the SAIS budget office on budget planning and execution
Oversees preparation of narratives and quarterly reports for ASHA grant awards
Oversees payment of all HNC bills in SAP
Assists the HNC staff with reimbursements in SAP
Works closely with the Business Office on all financial matters
Program Networking and Travel 10%
Represents HNC program to international, national and local universities
Develops and maintains contact with internal and external constituencies
May travel locally, nationally and internationally for recruiting, networking and other related program activities (seminars, hosting the AAS HNC annual reception, career day, JAC meetings)
Advises SAIS Associate Dean for Academic Affairs on HNC curriculum and faculty issues, JAC concerns, MOUs and agreements with HNC's Chinese partners
Advise students on core curriculum at the HNC, requirements and other related matters
Develop, facilitate and coordinates major events and perform associated logistics
Collaborate with the SAIS development office on fund-raising activities with alumni, donors, event sponsors
Provide input into student admission program, and marketing and communication tools
Note: Travel required both domestically and internationally. Must be currently authorized to work in the U.S.
Master's degree required; Ph.D. preferred.
5 years of related experience required; 8 or more years' experience in program administration and financial management, preferably in education, non-profit, public affairs or other government entity preferred.
Five years progressively professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
Excellent communication skills both oral and written.
Detail-oriented, well organized, and possess ability to handle multiple projects simultaneously and to exercise independent and sound judgment.
Proficiency in basic data management systems and basic computer applications (Microsoft Office); willingness and ability to learn additional software applications as needed
Superior supervisory, interpersonal, analytical, and problem solving skills
Excellent initiative and judgment skills
Strong planning and organizational skills and the ability to manage competing priorities
Strong financial planning and budget experience
Ability to work effectively with senior deans, faculty, administrators, students, alumni and external constituents
Commitment to diversity and to serving the needs of a diverse population, with particular sensitivity to the Chinese culture
Chinese language proficiency strongly preferred
International living experience in Asia preferred
Significant experience in government, non-government organizations and/or the private sector in or related to the departmental field of interest preferred
Five or more years of managerial experience
Previous teaching experience or university experience preferred
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.