REVISED Title Position Reports To: Associate Director of Project and Administrative Operations Under the direction of the Associate Director of Project and Administrative Operations the Donor Relations Specialist serves in a multi-functional role implementing the overall stewardship plan for the Office of the Vice President of University Advancement as well as providing administrative support for the office. The Specialist supports the work of University Advancement by providing written materials coordinating and overseeing the comprehensive stewardship of all giving societies and donors there within. The Specialist supports the production of material related to giving alumni engagement and special events for University publications both print and online. The Specialist provides office management and day to day operations support for University Advancement. The Specialist must be creative and enjoy working within an entrepreneurial environment that is mission-driven results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication project management administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities. RESPONSIBILITIES and DUTIES: Stewardship: Lead coordination of consistently delivering stated benefits for established giving societies. Establish and execute annual Endowment Fund Report process for the University. Create and update accordingly the materials necessary for the comprehensive report for each fund on record. Integrate appropriate stewardship steps into major gift plans in collaboration with major gift officers the Executive Director of University Advancement and the Vice President. Donor Relations: Ensure that all donor funds are spent properly and according to the governing document for the fund. Build and implement an industry leading best practice and comprehensive donor relations program for the University. Assist in the building and strengthening of relationships with alumni donors prospects and friends by implementing and executing strategic steps in individual plans. Data Management: Backup for the Donor Records and Events Specialist - data entry and processing of gifts and pledges. Maintain integrity of all data inputs/outputs of the Raiser’s Edge database by utilizing best practice protocols for data entry data extraction and reporting. Input constituent data in a complete consistent logical and structured fashion. Update records in a timely manner as information is made available. Perform high volume queries and exports. Create NetCommunity donation pages. Work with finance staff to reconcile financial information between Raiser’s Edge and finance office. Create participant/constituent mini bios for senior management in support of Momentum tours Extract needed data per management requests while at the same time reviewing data for completeness and free of errors or omissions before sending to management. Conduct data imports and exports to ensure integration across multiple platforms. Administrative Duties: Under the direction of the Associate Director assist in travel arrangements and expense reimbursements for members of the University Advancement office. Participate as a team member of the Office of the Vice President of University Advancement to provide support and office coverage. Manage maintain and archive files REQUIREMENTS: Discretion diplomacy and confidentiality on a wide range of issues. Organization skills and meticulous attention to detail. Exceptional verbal and writing skills particularly grammar and spelling. Ability to prioritize workload according to volume urgency etc. Poise presence and excellent interpersonal skills. Flexibility to handle multiple tasks efficiently and accurately. Knowledge of University policies and procedures. Some nights and weekends as required. EDUCATIONAL/EXPERIENCE REQUIREMENTS: Bachelor’s Degree preferred plus minimum 2 years project management based experience. Proficient in Microsoft Office (Outlook Word Excel and Power Point) Adobe Acrobat and Social Media web platforms. Experience with CRM software a plus.
Adelphi University comprises a small liberal arts college and a cluster of professional schools that have grown up in close relationship to the needs of the region. Our mission is to provide quality undergraduate and graduate education and to offer professional preparation of the first rank in arts, education, business, clinical psychology, social work, nursing and other health sciences.