The Walter H. Shorenstein Asia-Pacific Research Center (Shorenstein APARC) is a unique Stanford University institution focused on the interdisciplinary study of contemporary Asia. Shorenstein APARC's mission is to produce and publish outstanding interdisciplinary, Asia-Pacific-focused research; educate students, scholars, and corporate and governmental affiliates; promote constructive interaction to influence U.S. policy toward the Asia-Pacific; and guide Asian nations on key issues of societal transition, development, U.S.-Asia relations, and regional cooperation.
The Events Coordinator designs, plans, develops, executes and oversee logistics of all events in a dynamic, international, and multi-disciplinary environment for the Shorenstein Asia-Pacific Research Center to raise the profile of the Center among target audiences which include academia, government, business, the general public and donors in US and also in Asia. The Center regularly sponsors seminars and academic conferences, among other outreach activities, to foster discussion of Asia's political, economic, business, and government concerns. Work with Center directors, faculty, researchers and faculty assistants to plan annual events calendar making sure there are no scheduling conflicts. Independently coordinate the Center's program of events such as high profile dignitary visits, e.g., current and former heads-of-state, major international conferences, professorship receptions, dinners, formal dedications, international academic meetings, and public lectures. The Events Coordinator assists other Center program events as needed, oversees conference rooms and serves as its onsite coordination and oversight of the set-up/breakdown and audio/visual equipment. The Events Coordinator reports to the Associate Director for Administration.
For consideration please submit resume and cover letter. A background check will be required for all final candidates.
Note: Not all unique aspects of the job are covered by this job description
Assist in the planning and execution of Stanford events, such as seminars, conferences, sports or alumni events, and other university related events. Coordinate logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations
Support the design, planning, implementation, and coordination of Stanford events.
Contribute to vendor and site selection, arrangements, and scheduling.
Coordinate event registration and confirmations.
Process purchase requisitions and invoices; track event expenses.
Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to event(s).
Liaise with donors, alumni, senior staff, faculty, trustees, and other staff.
Coordinate facility, exhibit set-up, equipment, and catering requirements. Provide on-site support, such as check-ins, directions, equipment set-up, and event parking.
Run database lists, and communicate registration status, reports, and data.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.