The Cornell Cooperative Extension of Erie County temporary Finance Coordinator works under the supervision of the Executive Director to coordinate the financial and human resource functions for the Association.
This position will serve as local association Finance and Human Resource contact for the Western Region Shared Business Network (WSBN). This position will work closely with the WSBN regional Finance and Human Resources managers to ensure the financial and HR needs of the association and staff are met in a timely and efficient manner.
This is a temporary position with expected end date not to exceed one year.
Associate or Equivalent Education. GED/High School Diploma plus 1 year transferrable program/functional experience may substitute.
Experience relevant to the role of the position
Ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Knowledge of accounting principles, procedures, and practices.
Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel.
Ability to read, analyze, and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to prepare and maintain accurate, error-free financial and statistical records.
Commitment to learn Cornell-specific accounting software.
Ability to ensure confidentially of information relating to financial and sensitive personnel matters at all times.
Ability to organize and manage diverse workload focusing on identified priorities.
Ability to communicate clearly verbally and in writing in English, and to understand and effectively carry out standard programs and instructions.
Ability to work cooperatively, establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association's financial goals.
Bachelor's degree in Accounting and experience with non-profit finance is desirable.
Prior experience in a double-entry accounting software program.
Experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation.
Administrative Direction - 10%
Assist with developing Association financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Manager for high-level guidance and recommendations.
Assist with the planning for administrative staffing needs.
Work with program staff and Executive Director to prepare budget requests and budget modification requests, including the preparation and coordination of comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.
Assist Supervisor and program staff to plan for and develop grants/contracts as needed.
Administrative Management - 25%
Assist with management and monitoring of budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.
Monitor state and federal appropriations received through Cornell University.
Responsible for management of accounting computer operations including: -Cash receipts entries, bank deposits and withdrawals, accounts receivable invoices. -Vouchers for cash disbursements and accounts payable entry. -Reimbursement claim vouchers for grants. -Cash handing and recording procedures. -Fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
Ensure payments, petty cash and other financial transactions are processed accurately and timely.
Ensure periodic physical inventories of the Association's fixed assets are complete.
Monitor grant/contract expenditures and revenues, ensuring adherence to various internal and external regulations.
Assist Executive Director and/or WSBN HR Manager with human resource policy and procedure maintenance and updating as necessary
Assist with providing oversight and guidance to finance assistant by coaching, supporting, training, and providing feedback as needed.
Administrative Coordination/Operation - 60%
Serve as designated initial ‘Point of Contact’ for local association staff finance and/or human resource questions.
Serve as designated local ‘Point of Contact’ for WSBN HR and Finance Managers.
Perform accounting functions according to association policy (FORM codes) including, but not limited to: -A/P vouchering/entry into accounting software. -A/P check payments – process checks after proper authorization and verification with appropriate staff. -A/R invoice creation/entry into accounting software. -A/R cash receipts entry. -Post sub-ledger batches to general ledger. -Maintain daily cash receipts entry. -Maintain petty cash, including monthly reconciliation summarizing departmental breakdown, prepare disbursement voucher. -Reconcile monthly bank statements for all Association accounts. -Maintain subsidiary journal for Fixed Assets based on physical inventories.
Prepare internal and external reports; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations.
Procure certificates of insurance; determine disability and indirect costs as required for grant budget development as requested.
Prepare financial statements and reports including monthly, quarterly and annual financial statements/reports.
Ensure timely payment of the Cornell monthly operating statement by ordering ACH transfer by the deadline date.
Maintain employee personnel files, insurance, workers compensation, and related documentation, files, and forms as requested/required.
Collaborate with WSBN HR/Finance staff and HROne with regard to unemployment claims and verification.
Maintain association staff benefit/leave time records and accruals related to vacation, sick, and personal time.
Conduct new employee orientation and provide new hires with information as established by Extension Administration, Cornell Benefit Services, and/or WSBN HR staff.
Maintain a strong connection to, and be an active participant with, the Western Region Shared Business Network (WSBN) Finance and Human Resources Managers to meet WSBN obligations.
Ensure confidentially of all financial, personnel and payroll records at all times.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Carry out assignments and other duties as assigned by supervisor, including but not limited to local fairs, community activities, etc. Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Health and Safety - Applies to all duties and functions
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applies to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner.
To be considered for this position, you must do *ALL* of the following:
Complete *ALL* sections of the online application
Attach a cover letter (PDF or Microsoft Word format)
Attach a resume (PDF or Microsoft Word format)
Attach References (PDF or Microsoft Word format)
IMPORTANT NOTE: Once the application is submitted you will not be able to change your submission or add attachments. CAREFULLY READ THE APPLICATION INSTRUCTIONS (BELOW) TO BE SURE YOU ARE UPLOADING DOCUMENTS AS REQUESTED. Attachments are uploaded at the BEGINNING of the application process.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell Uni...versity's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.