Department name: Sponsored Projects Shared Services
Personnel area: UN10, University Administration
General Position Summary:
The Supervisor in the Controller's Office is a member of the University Administration leadership team and provides guidance, oversight, and management in support of the mission of the Controller's Office. S/he plans, organizes, and manages a functional units or key tasks/projects within the Controller's Office. S/he possesses superior interpersonal, communication and collaboration skills in order to foster transparent and service-oriented relationships throughout the University. In support of the University's mission, s/he is responsible for developing, reviewing and implementing policies and procedures relating to their functional unit or task and for adherence to them.
The Supervisor may interact with senior and executive leadership. S/he advises the University Administration leadership team on questions/issues related to accounting, finance and business processes. S/he may represent the University in a wide variety of forums internally and externally. S/he supervises large complex University-wide projects and efforts to improve University systems, business processes, or accomplish other significant University objectives in a collaborative, transparent and consensus building manner.
Business decisions made within JHU are highly complex and must take into account the various customers that are supported across JHU in order to ensure appropriate consideration has been given. Requires advanced knowledge of accounting principles and government rules and regulations
Major Job Responsibilities:
Supervise and provide assistance/guidance for the following post award function processes: award setup, award closeout, financial reporting, and cost reimbursable invoicing in accordance with federal regulations and University policies.
Manages the workflow to ensure that deadlines and schedules are met.
Supervise and deliver the sponsored projects shared services training program for new/existing employees and research administration trainees.
Advanced capabilities in understanding the University's accounting systems to summarize data and perform various analyses.
Strong working knowledge of SAP, BW Report Center, Analysis, Coeus and Microsoft Office Excel including the SAP daily, monthly and year end closing activities.
Acts on behalf of the manager in the manager's absence.
Assist with the coordination of audits regarding sponsored activity including the year end audit and annual A-133 audit.
Maintain the data integrity of the University's accounting system in accordance with federal regulations and University policies.
Provide excellent customer service to divisions, departments and faculty and answer questions and provide information to sponsors and JHU personnel in a prompt, accurate and cordial fashion.
Provide training and support to departmental administrators pertaining to sponsored policies and procedures.
Supervise and coordinates staff to identify and implement business process improvements.
Maintain a working knowledge of Federal cost principles and administrative guidelines such as OMB circulars A-21, A-110 , A-133 and Uniform Guidance 2CFR Part 200.
Other duties as assigned by the Manager and/or Director of Sponsored Projects.
The responsibilities listed below are typical examples of the work performed by this position. Not all duties assigned to this position are included, nor is it expected that everyone in this position will be assigned every job responsibility.
Provides information to senior leadership in order to make strategic financial decisions.
Based on an understanding of institutional goals, mission and culture, assess impact and effectiveness of business processes to ensure it supports the institution's needs.
Ensure that applicable JHU policies and procedures, and federal, state and local regulatory requirements are addressed and followed within her/his area of responsibility.
Works with constituents in conjunction with other financial leaders to interpret customers business needs and makes recommendations for strategic investments in business processes, personnel and technology that meets the agreed upon goals of the institution.
Represents the Controller's office in administrative meetings both within and outside of JHU.
Manage customer relationships inside and outside of JHU
Create and promote the highest quality of services and support for our customers effectively and efficiently.
Foster a collaborative, transparent, and consensus building
Project/Financial System Responsibility
Supervise projects and efforts to improve business processes that satisfies customer needs and are essential to the ongoing operations of JHU
Ensure continuous delivery of customer support and services through the oversight of service level agreements and financial quality control operations.
Supervise the recruitment, development, mentoring, retention and organization of staff.
Reward teams of highly qualified financial professionals and staff.
Oversee the development and implementation of an effective and efficient organizational structure that supports the ongoing operations of the institution within her/his area of responsibility.
Bachelor's degree in Finance, Accounting, Business Administration or other equivalent field required. Additional education may substitute for experience to the extent permitted by the JHU equivalency formula. MBA, CPA or MS Finance preferred. An advanced degree in any of these fields and/or CPA certification is strongly preferred.
JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
5 years of progressively responsible related work experience. Prior experience in a higher education or complex setting is preferred.
Knowledge, Skills, & Abilities:
Act and speak professionally with the ability to represent JHU at federal, state and industry levels
Building highly successful teams
Collaborating with peers, colleagues and staff
Ability to prioritize work and ensure projects are completed on time
Superior written and oral communication skills
Exemplary customer service skills
Ability to prioritize conflicting demands
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.