Program Assistant, Democratic Governance (Staff Assistant III)
December 14, 2017
USA - MA - Cambridge
Reporting to the Associate Director for Democratic Governance, the Program Assistant provides administrative and programmatic support to multiple Ash Center initiatives including Making Democracy Work, Legislative Negotiation, Democracy Fellowships, Technology and Democracy, and current and future programs seeking to improve public participation and democratic governance. The Program Assistant is a key member of the Democratic Governance team and ensures the successful administration of its research, outreach, and program activities. For visiting scholars and other fellows affiliated with the Democratic Governance Program, the Program Assistant will help with recruitment and process appointments, handle visa and other documentation requirements, organize weekly seminars, and serve as the fellows' primary point of contact. For Making Democracy Work, the Assistant will help organize and staff events, liaise with faculty and practitioners, and provide additional program support as needed. For the Legislative Negotiation Initiative, the Program Assistant will work closely with the Director of Making Congress Work to support the development of research and teaching materials. Related support will include organizing and tracking interviews, entering and cleaning data, conducting background research on participants or Congressional bills, and reviewing and synthesizing papers and reports, and other support as needed.
Specific responsibilities include planning and implementation of multiple events each month, general administrative support including travel arrangements and financial processing, and support for other projects as needed. The Program Assistant will perform communication responsibilities such as draft and edit correspondence, coordinate electronic mailings, and maintain web presence on Ash Center platforms and social media. The Program Assistant processes financial transactions (reimbursements, invoices, and corporate card transactions) and tracks and maintains expenditures for a handful of faculty, senior staff, and fellows.
Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. This is a fully benefits eligible term appointment ending one year from date of hire, with possibility of renewal.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
1 year of relevant experience through previous positions, internships, or practicums.
Bachelor's degree preferred. Research, writing, editing, and proofreading experience preferred. Excellent written and verbal communication skills. Demonstrated experience handing multiple tasks and prioritizing them to changing needs, and seeing tasks to completion in a timely manner. Professional and highly organized. Interest in and familiarity with issues relevant to democratic governance preferred. Proficiency in Word, Excel, e-mail, PowerPoint, and Internet tools. Demonstrated interpersonal skills with experience providing complex administrative support to one or ideally more supervisors. Ability to learn and use new technical and financial tools.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.