<p>Department of Psychology<br />Grant-Accounting Assistant - 8203P1<br /><br />Position Overview:<br />This is a civil service position governed by the Civil Service Rules at the University of Minnesota. Responsible for providing professional financial and grant support. Requires in-depth knowledge and experience with sponsored and non-sponsored grant proposal creation and related sponsor-required post-award accounting. Assist in the development of accounting practices and procedures to increase capacity, efficiency, and competency to manage sponsored project and non-sponsored funding. Serve as liaison to assigned Principal Investigators to provide accounting support on sponsored/non-sponsored accounts from proposal/beginning through closeout. Identifies complex problems and proactively identifies solutions. May require some flexibility in work hours due to the deadline driven nature of grants. Works independently with minimal guidance. Acts as a resource for colleagues. This position reports to the Grant & Contract Coordinator.<br /><br />JOB DUTIES:<br /><br />Grant Accounting Support and Analysis (60%)<br />• Coordinate activities with project investigators, payroll and financial staff.<br />• Responsible for a portfolio of faculty members’ sponsored and non-sponsored accounts. This includes accounting, reconciliations, effort certification, auditing, and approving or denying expenditures based on existing administrative requirements.<br />• Regularly meet with faculty to review account status, develop individualized financial plans, provide financial oversight to faculty accounts, and accuracy to required Sponsor progress reporting.<br />• Review portfolio chartfields monthly for inconsistencies, incorrect or missing chartfields, deficits, missing descriptions–obvious red flags. Investigate appropriate source documents and make necessary corrections – consulting appropriate personnel if required.<br />• Work with Sponsored Financial Reporting (SFR) to prepare and analyze detailed sponsor reports.<br />• Work with Sponsored Projects Administration (SPA) to ensure sponsored requirements are met & grants are closed out properly.<br />• Access data and create ad hoc reports for faculty to make programmatic decisions.<br />• Review and approve appointments for personnel on faculty funds to ensure funding is available, effort distribution is in accordance with grant award, salary cap is calculated and processed in compliance with agency policy.<br />• Keep up-to-date on changing policies and procedures both internal and external.<br />• Provide guidance to Department preparers as needed to ensure compliance.<br />• Evaluate, interpret and communicate agency specific guidelines and post-award requirements to stakeholders.<br />• Coordinate agency reporting tasks to ensure accurate, on-time submission of required reports and documents.<br />• Reconcile & forecast accounts to determine carryforward for annual reporting or no-cost-extension requests.<br />• Review, format and collate reporting documents to agency specifications.<br />• Progress report system entry – EGMS, PRF, UMN & PeopleSoft Reporting, NIH ASSIST/Grants.gov & eRA Commons (RPPR), NSF FastLane, agency specific system entry (Federal, non-profit, private); MyNCBI bibliography and SciENcv creation.<br />• Prepare & submit incoming funding budget (PS-Friendly) for uploading into EFS (includes subcontracts & child accounts).<br /><br />Grant Submissions (35%)<br />• Review funding announcement guidelines to evaluate and interpret sponsor requirements.<br />• Create proposal timeline and checklist for stakeholders.<br />• Coordinate submission process: closely collaborate with the PI &/or research staff & grant personnel in local, national/international, colleges, institutions & agencies to ensure accurate & on-time submission.<br />• Work with stakeholders to develop a comprehensive budget: decipher funding requirements and create tools for accurate and efficient proposal budget creation.<br />• Review, edit, format and collate submission documents to agency specifications and deadlines. <br />• System Entry – EGMS, PRF,NIH ASSIST/Grants.gov & eRA Commons (JIT), NSF FastLane, agency specific system entry (Federal, non-profit, private); MyNCBI bibliography and SciENcv creation.<br />• Act as alternate approver on Proposal Routing Forms (PRF) for proposals created outside the department that include Psychology faculty and/or resources.<br />• Coordinate PreAwards and Advance Awards as necessary.<br />• Prepare & submit incoming funding budget (PS-Friendly) for uploading into EFS (includes subcontracts & child accounts).<br />• Organize and maintain electronic files.<br /><br />Miscellaneous (5%)<br />• Record Maintenance<br />o Grant workflow list – record status of work in progress<br />o Late submission records<br />o List of proposals prepared outside of the department<br />o Grant Master ID data file<br />• Reconcile Subcontract invoices.<br />• Attend GMUN, FSUN and SPA Symposium and appropriate training opportunities.<br />• Other duties as needed to manage the accounting/grant function in the department.</p>
<p>Required Qualifications:<br />• BA/BS degree in accounting or related field, OR a combination of related education and relevant experience to equal 4 years.<br />• Experience with financial planning or budget management<br />• Demonstrated proficiency with Microsoft Word and Excel<br /><br />Preferred Qualifications:<br />- BA/BS in accounting or related field and 4 years of relevant work experience<br />• Familiarity with systems such as PeopleSoft, EFS, UMReports, ECRT, EGMS, PRF,NIH ASSIST/Grants.gov & eRA Commons, NSF FastLane, agency specific system entry (Federal, non-profit, private); MyNCBI bibliography and SciENcv.<br />• Skillful in reconciling data in multiple systems.<br />• Detail oriented with exceptional problem-solving, analytical, and time management skills.<br />• Demonstrated ability to organize and direct multiple projects and interrelated financial activities with major operational or funding impact.<br />• Ability to anticipate business needs of the department, develop and analyze alternatives, and make recommendations to faculty and unit leaders regarding budgets and sponsored projects.<br />• Knowledge of University financial policies, procedures and systems, as well as generally accepted accounting principles.<br />• Familiarity with University and sponsored financial (Federal and non-Federal) regulations.<br />• Strong organizational skills with demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines.<br />• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members and individuals<br />• Experience communicating clearly and effectively to faculty, staff, students, central business units, governmental organizations and private businesses, both verbally and in writing.<br />• Certified Approver.<br />• Strong customer service skills.<br /><br />*Please note that the University's financial systems require training and demonstrated proficiency before access will be granted to those systems.* </p>
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