Southern California Association of Governments is currently seeking an independent self-starter with excellent communication, organizational, and problem-solving skills to fill the position of Senior Contracts Administrator. SCAG's Contracts Department supports the Agency by procuring various goods and services required to support the Agency's mission. The department primarily procures professional services of various transportation planning consultants to conduct studies, analyses, and research on issues related to transportation planning in the 6 county SCAG region. The Senior Contracts Administrator is an integral part of the department and will have lead responsibilities including developing solicitation packages, overseeing consultants, and analyzing and recommending procurement policies and procedures to strengthen department operations. It is critical that the Senior Contracts Administrator possess good judgment and decision making skills, excellent written and verbal communication skills and is a resource to the Contracts team.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee contract compliance and purchasing programs, administrative support functions, and specialized department programs.
Participate in the development and implementation of new or revised contract programs, systems, procedures, and methods of compliance; compile and analyze data and make recommendations.
Assist in the drafting and implementation of contract and purchasing compliance policies and procedures; assist in the preparation of ordinances and other supporting program documents.
Collect, compile, and analyze information from various sources on a variety of specialized topics related to contract programs including complex contract or administrative issues or questions; prepare comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommendations.
Conduct surveys and perform research and statistical analyses on administrative, purchasing, and contract problems or issues; monitor legislation and analyze proposed legislation.
Serve as a liaison with employees, public, subregions, and private organizations; represent SCAG in a variety of community groups, commissions, State and Federal agencies, and other organizations; provide information and assistance to the public regarding contract programs and services; receive and respond to complaints and questions relating to assigned area of responsibility; review problems and recommend corrective actions.
Participate in special projects including research of new contract programs and services, budget analysis and preparation, and feasibility analyses.
Provide training in various areas to subregions including updated contract and purchasing compliance rules and laws, and other areas as required.
Coordinate contract activities with other SCAG departments, the public, and outside agencies; attend meetings as representative for assigned department.
Monitor program grants compliance and related issues.
Draft contractual documents for consultants and subregions; track contractual documents from inception through execution and close-out; assist in contract negotiations; monitor compliance with applicable contractual agreements.
EDUCATION: Any combination equivalent to a Bachelor's degree from an accredited college or university with major coursework in Public or Business Administration, Finance or other related field. A Master's degree is desirable.
EXPERIENCE: Equivalent to five to seven years of experience in contract administration and purchasing. Public Sector experience is preferred and prior Metropolitan Planning Organization experience is ideal.
IDEAL CANDIDATE QUALITIES The ideal candidate will have excellent problem-solving skills and take initiative related to contracts process improvement. He/she will have experience with Cost Plus Fixed fee, Indefinite Quantity/Delivery (bench contracts) and demonstrate excellent knowledge of the Federal Acquisition Regulations, 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and especially Audit Requirements For Federal Awards. The ideal candidate will demonstrate the ability to prioritize and monitor work progress, demonstrate a high attention to detail, possess strong analytical abilities and analyze contracts data to provide meaningful recommendations to Project Managers and the Department Manager. He/she will exercise sound judgement in this role and have the ability to be successful while working independently and as part of a team. The ideal candidate will be an effective communicator with the ability to convey clear and succinct messages both in written form and verbally. The successful candidate will work efficiently in a fast paced environment with the ability to meet short deadlines. He/she will have strong computer and data tracking skills expert level proficiency in Microsoft Office Suite in particular Microsoft Access and Excel.
Knowledge of: Pertinent Federal, State and local laws, codes and regulations; advanced principles and practices of government budget and contract administration and purchasing; organizational and management practices as applied to the analysis, evaluation, development and implementation of contract and purchasing programs, policies and procedures; contract and purchasing research and reporting methods, techniques and procedures; sources of information related to a broad range of governmental contracts and purchasing programs, services and administration; public relations techniques; principles and procedures of record keeping.
Ability to: Research, analyze, and evaluate contract and purchasing programs, policies, and procedures; prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues; conduct research on a wide variety of contract and purchasing topics; perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; effectively administer a variety of departmental programs and administrative activities; plan, organize, and carry out assignments from management staff with minimal supervision and direction; interpret and apply administrative and departmental contract and purchasing policies and procedures.
WHO WE ARE:
Founded in 1965, the Southern California Association of Governments (SCAG) is a Joint Powers Authority under California state law, established as an association of local governments and agencies that voluntarily convene as a forum to address regional issues. Under federal law, The SCAG region encompasses six counties (Imperial, Los Angeles, Orange, Riverside, San Bernardino and Ventu...ra) and 191 cities in an area covering more than 38,000 square miles. The agency develops long-range regional transportation plans including sustainable communities' strategy and growth forecast components, regional transportation improvement programs, regional housing needs allocations and a portion of the South Coast Air Quality management plans. Currently, the Regional Council consists of 86 members.
WHAT WE BELIEVE
Under the guidance of the Regional Council and in collaboration with our partners, our mission is to facilitate a forum to develop and foster the realization of regional plans that improve the quality of life for Southern Californians.
An international and regional planning forum trusted for its leadership and inclusiveness in developing plans and polices for a sustainable Southern California.
SCAG CORE VALUES
Collaboration: We foster collaboration through open communication, cooperation and a commitment to teamwork.
Service: Our commitment to service and leadership is second to none.
Trust: The hallmark of our organization is trust and is accomplished through a professional staff, transparency in decision making and objectivity and accuracy in our day-to-day work.
Revolutionary: We are revolutionary in our thinking to achieve a cutting edge work program that is emulated by others.
Sustainability: We work with our partners and local governments to achieve a quality of life that provides resources for today's generation while preserving an improved quality of life for future generations.
Empowering: The empowering of staff occurs to request initiative, confidence and creativity while promoting inclusionary decision-making.
Rewarding: We promote a work environment that allows for professional and personal growth, recognizes astounding achievement, and makes a positive difference in the lives of the staff and the community.
SCAG headquarters is located in the hub of busy downtown Los Angeles, at Figueroa and 7th streets. SCAG has recently relocated to the 900 Wilshire Building, a new, multi-use hotel and office complex that features state of the art architecture and technology. The downtown area has expanded with LA Live, new restaurants, music, sports, shopping, libraries, museums and theaters. SCAG is in a culturally diverse area near Koreatown, Little Tokyo, Chinatown, Olvera Street and Grand Central Market. Southern California boasts near-perfect weather and close proximity to mountains, beaches and deserts, which encourages physical fitness and year-round activities.
For ease of commuting, the LA office is located across the street from the Metro Red Line 7th St. station and is easily accessible by commuter trains and buses serving surrounding areas. Metro light rail and the subway connect downtown LA to Hollywood, Universal City, Santa Monica, Pasadena, Azusa, Long Beach and many vibrant and up-and-coming neighborhoods.