Human Resources Administrator- Academic Affairs (HRA2)
December 22, 2017
I. Summary ofPosition
Under the general direction of the Human Resources Director, provide analysis, support and guidance within VPUE regarding faculty governance and academic staff appointments, reappointments, promotions, and search processes, including planning, implementation, auditing, and reporting to meet established deadlines. Ensure compliance with VPUE and university policies. Act as the first point of contact for most Academic Staff human resources inquiries. Serve as a resource to Academic Staff and faculty on human resources policies, procedures, and practices.
II. Core Duties
Interpret human resources and academic staff policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to director to resolve more complex issues.
Manage the process for academic and staff appointments/reappointments and student/post-doctoral appointments by providing advice to Faculty, search/review committees and hiring managers on job postings, advertising, interview questions, and reference checking. Make recommendations for process improvement.
Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.
Prepare appointment, re-appointment, non-renewal and faculty governance letters, as needed, which may include gathering and synthesizing information from other offices.
Design and manage onboarding and exit processes for VPUE academic staff.
Manage HRIS data management activities, including PeopleSoft and FASA transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
Manage the supplemental pay process and transactions, coordinating approvals required from departments and schools across the university.
Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
Explain applicable workers' compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.
Coordinate the communication and management of the annual performance appraisal and salary planning processes for VPUE academic staff. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to HR director.
Act on behalf of HR Director for academic staff human resources matters in her absence.
Support and/or implement compliance programs for VPUE Academic staff.
Conduct research in support of workplace investigations for VPUE Academic staff.
Serve as primary point of contact, as needed, in orienting new academic staff to the VPUE and university. Troubleshoot issues as they arise.
Oversee all academic staff visa matters, as needed.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.