The Associate Director, Information Governance (IG) develops plans, sets goals, provides direction, and executes IG and records management projects and initiatives to decrease risks and costs associated with recordkeeping. This individual serves as a liaison to IT and, as such, participates and leads the analysis and design of systems and processes relating to the lifecycle management of electronic data. Responsibilities include, and are not limited to, systems evaluation and design, business process analysis and automation, storage and protection of electronic data, information governance policy and procedure development and implementation, privacy and security controls, and the review of proposed Firm Approved Records Repositories.
This individual provides managerial oversight and functional leadership for personnel and contractors involved in the delivery of records and information governance services in the Chicago office that involve records retention review, departing personnel, file intake and release, file space utilization, and case team consultation. Also leads projects relating to the elimination of offsite records storage, development of records retention schedules for the firm’s administrative records, and file activity monitoring and investigation to ensure compliance with client requirements and firm policies.
Provides advice and proposes solutions for complex and/or technical information governance and/or information technology issues.
Provides leadership and direction on the use of records management technologies.
Oversees the elimination of offsite storage of paper records through the introduction and adoption of effective electronic recordkeeping practices throughout the Firm.
Works with administrative staff and legal practitioners to identify business requirements and automate information governance processes.
Communicates the IG vision and IG guiding principles throughout the Firm in a variety of forums (1:1, administrative meetings, practice group meetings, partner meetings, etc.).
Drafts, reviews and/or presents proposals, project plans, status reports, and other information in a variety of formats and styles appropriate to the audience.
Advises on operational and compliance responsibilities relating to the lifecycle management of client and administrative records regardless of media or format.
Coaches and mentors Records and IG personnel on the continual improvement of their technology skills.
Creates and maintains records appropriate to the administration of the IG Program.
Assesses the current use of recordkeeping applications in the management of firm and client records. Proposes new and/or modified approaches to the use of software and assesses proposed systems as Firm Approved Records Repositories.
Oversees the development and maintenance of the Information Governance internal and firm-facing SharePoint sites
Coordinates legal research to determine records retention requirements. Analyzes records retention and disposition recommendations from various legal and professional sources;
Develops and maintains the Records Management Policy and Records Retention Schedules and obtains signatures of approval and authorization;
Creates and maintains written documentation of all processes associated with managing the IG Program.
Candidates with an educational background from a wide variety of disciplines including information technology, legal, compliance, information management, and/or records management will be considered. Aptitude and interest in information technologies, critical thinking, change management and project management is a must. Preference will be given to candidates with law firm or corporate experience (whether as a practitioner, senior legal assistant or manager) and proficiency in Autonomy WorkSite and LegalKEY. Proficiency in MS Office applications is required and working knowledge of MS Project and Visio is preferred. An advanced degree in information management, computer science or law is desired.
Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms. Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow em...ployees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.