Assistant Director of the Columbus Georgia Convention and Trade Center
Columbus GA Convention and Trade Center
December 28, 2017
Columbus , Georgia
50000.00 - 52000.00
Full-time - Experienced
4 Year Degree
MAJOR DUTIES: Principal assistant to the Executive Director in all operational aspects of the Columbus Georgia Convention and Trade Center.
Interviews, hires, trains, assigns, schedules, supervises, evaluates and disciplines event sales/event service personnel.
Instructs the Operations Supervisor in the direction of all activities of the custodial and operations personnel.
Reviews personnel schedules to ensure proper staffing at appropriate times and to avoid unnecessary overtime.
Maintains a record of equipment of various items requested by customers, which are not in the center’s inventory, examines for purchasing purposes, determines required return on investment and makes recommendation to the Executive Director.
Works irregular hours, to include nights, weekends and holidays.
Assists the Executive Director in securing business including and not limited to local corporate, social, fraternal, military, religious and consumer based events.
Develops, communicates, and monitors policies, procedures, technology, performance standards, work productivity goals and workflow to ensure continuous quality improvement for the center. Will write operating policy and procedure directives as specified by the Executive Director.
Carries out a continuous effort to improve operations, work processes.
Works cooperatively and jointly to provide continuous improvement and customer-driven service.
Performs the duties of the Executive Director in his or her absence.
Performs other related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION:
Knowledge of the principles and practices of convention and trade facility organization, management, and marketing.
Knowledge of industry practices and requirements in organizing, promoting, and producing a wide variety of events including and not limited to social, corporate, consumer, military, religious events, conferences, trade shows and conventions.
Knowledge of the current literature, trends, and developments in the field of convention and trade facility management and promotion.
Knowledge of the principles of supervision, organization, and administration.
Skill in developing and implementation of sales and marketing programs including social media with the intent of securing business.
Skill in developing and implementing policies and procedures.
Skill in problem solving and decision-making. Skill in management and supervision.
Skill in operating standard office equipment. Skill in oral and written communication.
SUPERVISORY CONTROLS: The Executive Director assigns work in terms of facility goals and objectives. The work is reviewed through conferences, reports, audits, and observation of facility activities.
GUIDELINES: Guidelines include applicable local, state, and federal laws, lease agreements, department policies and procedures. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY: The work consists of varied administrative, supervisory, and technical duties. The need to work weekends, nights, and holidays contributes to the complexity of the position.
SCOPE AND EFFECT: The purpose of this position is to assist in the direction of the Convention and Trade Center to provide the facilities for the successful performance of meetings and events.
PERSONAL CONTACTS: Contacts are typically with co-workers, conventioneers, and the general public.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, resolve problems, motivate personnel, provide services, and justify, negotiate, or settle matters.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table and maneuvering through large areas of indoor exhibition, meeting and office space.
WORK ENVIRONMENT: The work is typically performed indoors in an office, exhibition, and meeting space environment.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: This position has direct supervision over Conference Facilitators (3). This position will also assist with the supervision of the Operations and Facilities departments.
A Bachelor degree in Business Administration, Public Administration or related field is required plus three to five years of progressively responsible related experience in public facility management, proactive sales and event management to include supervision or any combination of education, training and experience, which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Additional Salary Information: Please see salary listed on the Columbus, GA website: https://www.columbusga.org/HR/Jobs.htm