Requisition # 2017-8325 Department Computer Science Category Financial Services and Procurement Date Posted 16 hours ago Full-Time / Part-Time Full-Time Application Deadline
Primary responsibilities are to assist Manager and Grants Manager on pre and post award grant and financial related duties.
Proposal preparation working directly with faculty and under the direction of the Grants Manager using COEUS, Grants.gov, Assist, Fastlane and other proposal submission portals as needed.
* Reviews solicitations for guidelines and restrictions or other special provisions, i.e.: cost sharing, indirect cost limits and budget limitations. * Prepares proposal documentation, updates current and pending support for PI and co-PIs., prepares detailed line item budget, corresponding budget justification, facilities description, collect and format CV's, request letters of support (as needed) for PI's and outside collaborators, subaward commitment forms as needed. Collates all pending proposal materials and maintains files. * Upload all proposal documents into government and nongovernment sponsor websites for submission. Fastlane, Grants.gov. and various foundation portals. * Communicates with ORPA, PI's, outside PI's and other institutional administrators, governmental and non-governmental administrators.
Post award responsibilities:
* Upon notice of award, documents and terms are reviewed for difference in proposed and actual award. Communicate with subcontract and collaborating institutions on award initiation. * Prepares and submits sub award initiation forms. * Assist with monthly grant account reconciliation for accuracy and compliance. * Create and maintain financial records. * Update and maintain spending plans for faculty. Will monitor and adjust plans by updating monthly and incorporating new awards, students and research staff support into individual faculty spreadsheets under direction of managers. * Assist with all aspects of journal entries including for cost transfers, standard journals, and correction journals. Assist with internal audits.
Other Financial and Administrative Responsibilities:
* Work closely with faculty and research groups on reimbursements in Concur, conference and meeting planning and special projects as needed. * Reconciliation of Recharge Center. Gathers accounting information from labor accounting. * Analyze and organize data and calculate computer facility fee based on effort, record in spreadsheet, prepare and process journal entry. Capital equipment depreciation account must be tracked and adjusted at year end. * Enter graduate student support into the Labor Accounting system as directed by managers.
Excellent analytical skills and attention to detail and accuracy
Excellent communication skills
Exceptional organizational skills
Ability to multi-task
Flexibility and ability to work in a team environment
Fluency in Microsoft applications
Discretion with confidential materials
Previous grants experience desirable
The final candidate will be required to complete a background check successfully
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural scienc...es and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.