Coordinates meetings of the Board of Directors, Governance Committee, Past Presidents, Bylaws Committee, staff, and other committees and work groups as assigned by the CEO.
Maintains GPhA governing documents to include Bylaws, Policy & Procedures Manual, staff organizational chart, Governance Chart and Strategic Plan.
Serves as executive assistant and advisor to CEO, anticipating CEO’s needs and proactively brings together appropriate human resources to support the CEO in addressing issues.
Coordinates CEO, Governance Committee and Board of Directors activities.
Coordinates CEO and Governance Committee travel as requested.
Monitors expenses within the Administration and Executive Departments.
Researches and analyzes administrative projects; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Assesses incoming communications to the CEO (including telephone calls and e-mail messages) and using independent judgment determines the communications requiring priority attention. Facilitates appropriate and timely responses and ensures satisfactory closure is achieved.
Prioritizes, channels, and facilitates communication between and among GPhA departments and the CEO, as well as external stakeholders. Ensures appropriate and timely responses are provided by following up as needed.
Serves as departmental liaison between staff, GPhA committees and strategic partners.
Disseminates minutes of Board of Directors, Governance Committee, and other assigned committees and work groups and assures filing of same is current.
Assists in the preparation of budgets for CEO, Governance Committee and Board of Directors.
Reviews Governance Committee and Board of Directors expense reports.
Other projects and tasks as assigned by the CEO.
Job has recurring work but involves high degrees of discretion. The need for accuracy and effective utilization of resources is high. Errors in judgment will waste resources and adversely impact Association performance. Incumbent operates independently but work is verified. Content of work priorities are determined by supervision
GENERAL DUTIES AND RESPONSIBILITIES:
To support the vision, mission and guiding principles of the Association.
While performing any procedure, all associates must observe applicable safety, health, and environmental rules and guidelines..
Attend and participate in training opportunities and seminars relevant to this position.
Adhere to appropriate Association operating procedures, benefit rules, employment, and safety policies/practices.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Any special duties assigned
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the associate is:
Frequently required to perform administrative and professional work using writing tools and electronic media
Required to be ambulatory to move around freely between buildings, and between levels within buildings
Occasionally lift and/or move up to 30 pounds
The noise level in the work environment is usually low
COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
Five years of increasingly responsible secretarial and administrative support work for management personnel.
Experience in working for a Chief Executive Officer or top manager in an Association or organization preferred.
Associates Degree or equivalent experience required. Bachelor's degree preferred
Knowledge, Skills and Abilities
Highly organized personally and ability to help organize others
Time management skills to plan, manage, and coordinate CEO’s activities and major junctions within specified deadlines.
Communication and interpersonal skills to effectively represent the CEO and the company.
Decision-making skills to respond to high-pressure situations.
Detailed knowledge of organization’s operations and organizational procedures.
Ability to establish and maintain positive working relationships with employees, leadership, service providers, peers in other organizations and members.
Ability to work independently with attention to detail.
Equipment and Applications
Proficient with Office Suite, including Word, Excel, and Powerpoint. Working knowledge of Access or SQL database management preferred.
Computer, phone, copiers and other standard office equipment.
Additional Salary Information: Negotiable based on experience
The mission of the Georgia Pharmacy Association is to promote and enhance the profession of pharmacy and the practice standards of its practitioners. Further, the association shall work to heighten the public’s perception of the profession of pharmacy and pharmacists, and to promote the value of pharmacy services to the health and welfare of the general public. The Georgia Pharmacy Association rep...resents Georgia’s pharmacists, pharmacy technicians, and their patients. We fight for pharmacy and pharmacists at the capitol, we provide education and networking, and we give the resources needed to better a practice and improve pharmacy — and patients’ lives — every day.