We have an exciting opportunity to join our team as an Assistant Director - Development Administration.
The Division of Development Administration is seeking an Assistant Director of Administration to join our team. The Assistant Director will work closely with the Senior Division Director and the Director of Development Administration and will play a key role in refining and evolving the business operations required to support a highly successful academic medical development team. The ideal candidate will be committed to NYU Langone Healths' mission; will have excellent written and verbal communication skills and a desire for regular face-to-face interaction; and will have an appreciation for taking on tasks for the benefit of the team at large. They will be energetic, flexible and resilient in the face of challenges that come with sustaining and transforming the infrastructure that supports an ambitious and robust development program.
Works highly collaboratively with the Senior Division Director and Director on a wide range of initiatives related to all functions that fall under the Development Administration umbrella: human resources, financial management, administration and operations.
In partnership with the Senior Division Director and the Director, responsible for executing the departments staffing strategy, working closely with senior leadership and managers throughout the department.
Drive recruitment efforts and serves as the point of contact with HR/Talent Acquisition to ensure a broad and diverse candidate pool and an efficient and timely hiring process.
Review resumes and screen candidates on behalf of the department.
Prepare internal staff for competency interviewing and collect/summarize feedback on candidates.
Track recruitment activity and provide regular updates to the Senior Division Director and Director. Design/present reports for senior leadership on staffing/hiring metrics.
Liaise with in-house temp group and external temping agency on sourcing temp candidates.
Work closely with Administrative Coordinator on onboarding new hires and continually strives to improve process to ensure positive experience.
Collaborate with the Senior Division Director and Director on creation, planning and execution of a robust professional development/training program that targets specific populations within the development team (e.g. gift officers, administrative staff) and is inclusive of staff at all levels.
Assist Director with processing HR transactions associated with recruitment, promotions, reporting changes, resignations, leaves of absences, etc.
Assist with refining job descriptions for all roles, aligning them with institutional behavioral competencies and ensuring consistency at each level.
Assist Senior Division Director and Director in the annual departmental budget planning process. Help to plan budget meetings and attend on an as-needed basis.
Assist Director with tracking and reconciling department spend on a monthly basis and prepare quarterly reports/updates for SVP and senior development leadership.
Assist with institutional development finance initiatives related to gifts raised for the SOM departments, in collaboration with the Director of Development Finance and the Associate General Counsel for Development.
Monitor and track engagements with third-party vendors
Work closely with Senior Division Director and Senior Gift Processing Manager on gift processing, acknowledgement and notification initiatives/projects.
Assist with organization and maintenance of shared Development Administration folder.
Identify areas for process improvement and lead related initiatives on an as-needed basis.
Assist with planning and execution of DLG and Change Committee initiatives.
Performs other tasks, as assigned.
Must have a Bachelor's degree.
5+ years of related experience working with a successful development team(s), ideally in an academic medical center.
A resiliently positive attitude with energy and drive.
Highly collaborative and able to work in a team environment.
Excellent verbal and written communications and problem-solving skills.
Ability to maintain control under high pressure and with pressing deadlines.
Sense of excellency and urgency in completing projects.
Ability to manage numerous communications projects in a fast-paced work environment across all channels.
Excels at client management.
Development database experience.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.
NYU Langone Health, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only fi...ve hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.nyulangone.org.